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{| class="wikitable" border="3" style="text-align:center;" cellpadding="7"
 
 
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! colspan=3|New to our wiki? Start here:
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<div style="font-size:1.8em; font-weight:bold; color:#fff;">zFairs Guide</div>
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<div style="font-size:1.05em; color:#FFA101; margin-top:0.25em;">How to run fairs, contests, and competitions with zFairs</div>
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<div style="margin-top:0.6em; color:#e8eef5; font-size:0.95em;">
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This wiki is the documentation hub for zFairs — setup, registration, judging, awards, payments, and day-of operations.
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</div>
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|}
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zFairs takes the headache out of managing events so you can focus on the people the event is for. Use the sections below to find the right guide for your role.
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== Find your role ==
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{| class="wikitable" style="width:100%; text-align:center;"
 
|-
 
|-
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| [[Students]] || [[Teachers]] || [[Judges]]
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! style="width:25%;" | [[Participant|Students / Participants]]
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! style="width:25%;" | [[Teachers]]
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! style="width:25%;" | [[Judges]]
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! style="width:25%;" | [[Staff|Staff & Admin]]
 
|-
 
|-
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| [[Staff]] || [[Admin]] ||
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| style="vertical-align:top; text-align:left; padding:0.75em;" |
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|-
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Register, manage your project or entry, upload materials, and prepare for judging.
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|colspan=3| [[Frequently Asked Questions]]
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| style="vertical-align:top; text-align:left; padding:0.75em;" |
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Create your account, support your students, and review their registration and paperwork.
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| style="vertical-align:top; text-align:left; padding:0.75em;" |
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Register as a judge, complete preferences, score with rubrics, and submit results.
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| style="vertical-align:top; text-align:left; padding:0.75em;" |
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Configure the site, manage people and entries, run judging, awards, and reports.
 
|}
 
|}
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</div>
 
  
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Running a Science Fair, History Day Contest, Invention Convention or any other type of Fair, Contest or Competition has never been easier. The zFairs platform takes a lot of the management headache out of the equation and lets you focus more on the Participants and Judges you will be working with.
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== Event directors & staff ==
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Start here if you own or run a zFairs site.
  
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{| class="wikitable" style="width:100%;"
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|-
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! Guide !! What you will learn
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|-
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| [[Fair/Contest Setup]] || Full setup path: dates, registration, schools, categories, branding, judging, invoices
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|-
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| [[Fair/Contest Setup/Getting Started|Getting Started]] || Easy Start, seasons, and first configuration steps
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|-
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| [[First Time Setup]] || New-site orientation after you receive your URL and login
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|-
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| [[Support instructions|Support instructions (2026)]] || Tagging, widgets, store, archiving, invoices, awards, imports, and more
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|-
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| [[Refreshing Your Event]] || Roll a prior year forward for a new season
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|-
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| [[Staff and Admin Entry/Project Management|Entry & project management]] || Entry status, freezes, paperwork reminders, images
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|-
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| [[Judging Dashboard]] · [[Judging Rubrics]] · [[Judge auto assign|Auto assign]] || Build rubrics, assign judges, and review scores
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|-
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| [[Score Review, Awards, and Certificates]] || Results review, captains, awards, and certificates
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|-
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| [[Invoices, Payments, and Fees]] || Fees, invoice manager, refunds, and coupons
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|-
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| [[Reports]] || Directories, judge details, and operational reports
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|}
  
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=== Recommended first week ===
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# Open [[Fair/Contest Setup/Getting Started|Getting Started]] and set general info, logo, and schedule.
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# Review [[Fair/Contest Setup/Registration|Registration]] dates, emails, and custom questions.
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# Confirm [[Fair/Contest Setup/Schools and Grades|schools & grades]] and [[Fair/Contest Setup/Divisions and Categories|divisions & categories]].
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# Create a test participant, teacher, and judge; walk through registration end to end.
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# Configure judging once the event structure is solid ([[Fair/Contest Setup/Online Judging|Online Judging]], rubrics, sessions).
  
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== Common tasks ==
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{| class="wikitable" style="width:100%;"
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|-
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! Need to… !! Go here
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|-
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| Customize homepage, logo, colors, widgets || [[Fair/Contest Setup/Customizing Your Site]] · [[Widgets]] · [[Set logo]]
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|-
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| Manage schools and teacher-added schools || [[School Registrations and Account Management]]
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|-
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| Import people or projects from CSV || [[Importing Data]]
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|-
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| Handle signatures and forms || [[Signatures and Forms]] · [[Paperwork Management]] · [[ISEF Forms Wizard]]
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|-
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| Archive last year or reactivate accounts || [[All About Archiving]] · [[Archiving Fair]]
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|-
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| Delete or restore accounts || [[Delete and Restore Accounts]]
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|-
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| Change roles, passwords, or profiles || [[Change Role]] · [[Change Password]] · [[Update Profile]]
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|-
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| Answer common questions || [[Frequently Asked Questions]]
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|}
  
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== IT & network ==
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If devices on a school or venue network cannot reach zFairs (login, email, or related tools), share this page with IT:
  
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* '''[[Network requirements]]''' — IPs, ports, email whitelist, and a sample IT letter
  
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== Setup Guide ==
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== More help ==
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* Day 1 (Estimated 2 hours)
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* Product overview: [[Features]]
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** checkout [https://zfairs.com/start zfairs.com/start]
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* In-product help videos: available under '''Help''' after you log in to your event site
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** Review settings
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* Support tickets: [https://ticket.zfairs.com ticket.zfairs.com]
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*** Set grades
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* Getting started on the web: [https://zfairs.com/start zfairs.com/start]
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** Set schedule
 
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** Register schools
 
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** Register test student
 
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** Register test judge
 
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** Register test teacher
 
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** Adjust questions asked during registration
 
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* Day 2 (Estimated 2 hours)
 
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** Customize text on pages
 
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** Review and/or change:
 
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*** Categories
 
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*** Awards
 
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*** Custom student questions
 
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*** Custom project questions
 
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*** Judges preferences
 
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* Day 3 (Estimated 2 hours)
 
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** Register another test student
 
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** Register another test teacher
 
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** Register another test judge
 
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** Adjust registration questions as needed
 
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* Day 4 (Estimated 2 hours)
 
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** Make changes as you see fit or do additional testing so you are comfortable
 
  
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==Suggestion Schedule for Contest Setup==
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----
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''This wiki is the official guide for using zFairs. Content is maintained for event staff, teachers, judges, and participants.''
  
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<strong>Schedule:</strong> <br>
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[[Category: Setup]]
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* 1 - 6 Months Before:
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[[Category: How To]]
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** Have students start their projects
 
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** Setup/Review Judging rubric
 
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** Identify potential judges
 
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** Identify the venue of your contest
 
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** Setup Site (see below)
 
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* 3 Weeks Before:
 
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** Notify students that registration starts in 1 week
 
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** Notify judges to start registering
 
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* 2 Weeks Before:
 
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** Open student registration
 
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* 1 Week Before:
 
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** Close student registration
 
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* 3 Days Before:
 
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** Make judging assignments
 
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** Print out badges
 
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** Print out entry place holders
 
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** Etc.
 
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* Day Before:
 
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** Setup venue
 
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* Day of:
 
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** Relax it will be okay
 
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* Day after:  
 
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** sleep
 

Latest revision as of 17:18, 31 July 2026

zFairs Guide
How to run fairs, contests, and competitions with zFairs

This wiki is the documentation hub for zFairs — setup, registration, judging, awards, payments, and day-of operations.

zFairs takes the headache out of managing events so you can focus on the people the event is for. Use the sections below to find the right guide for your role.

Find your role

Students / Participants Teachers Judges Staff & Admin

Register, manage your project or entry, upload materials, and prepare for judging.

Create your account, support your students, and review their registration and paperwork.

Register as a judge, complete preferences, score with rubrics, and submit results.

Configure the site, manage people and entries, run judging, awards, and reports.

Event directors & staff

Start here if you own or run a zFairs site.

Guide What you will learn
Fair/Contest Setup Full setup path: dates, registration, schools, categories, branding, judging, invoices
Getting Started Easy Start, seasons, and first configuration steps
First Time Setup New-site orientation after you receive your URL and login
Support instructions (2026) Tagging, widgets, store, archiving, invoices, awards, imports, and more
Refreshing Your Event Roll a prior year forward for a new season
Entry & project management Entry status, freezes, paperwork reminders, images
Judging Dashboard · Judging Rubrics · Auto assign Build rubrics, assign judges, and review scores
Score Review, Awards, and Certificates Results review, captains, awards, and certificates
Invoices, Payments, and Fees Fees, invoice manager, refunds, and coupons
Reports Directories, judge details, and operational reports

Recommended first week

  1. Open Getting Started and set general info, logo, and schedule.
  2. Review Registration dates, emails, and custom questions.
  3. Confirm schools & grades and divisions & categories.
  4. Create a test participant, teacher, and judge; walk through registration end to end.
  5. Configure judging once the event structure is solid (Online Judging, rubrics, sessions).

Common tasks

Need to… Go here
Customize homepage, logo, colors, widgets Fair/Contest Setup/Customizing Your Site · Widgets · Set logo
Manage schools and teacher-added schools School Registrations and Account Management
Import people or projects from CSV Importing Data
Handle signatures and forms Signatures and Forms · Paperwork Management · ISEF Forms Wizard
Archive last year or reactivate accounts All About Archiving · Archiving Fair
Delete or restore accounts Delete and Restore Accounts
Change roles, passwords, or profiles Change Role · Change Password · Update Profile
Answer common questions Frequently Asked Questions

IT & network

If devices on a school or venue network cannot reach zFairs (login, email, or related tools), share this page with IT:

More help

This wiki is the official guide for using zFairs. Content is maintained for event staff, teachers, judges, and participants.

Retrieved from "https://wiki.zFairs.com/index.php?title=Main_Page&oldid=1025"