School Registrations and Account Management
Contents
Set “School is Paying” option
- Go to Staff → Schools
- Find the school and click Manage in the box:
- Check the box: This school is paying for registration fees; don't ask participants.
- Click Save at the bottom.
Teachers adding schools and marking school pays fees
- Teachers should register before participants.
- If you have a populated school list from state records, we recommend turning that list off and having teachers register schools so information stays current.
- Schools only need to be registered once to create an account in zFairs. When you archive each year you can keep school accounts or delete them and start fresh.
Turn OFF the state list
Go to Staff → All Settings → Use Pre-Loaded Schools (by State) and switch to Off.
Teacher creates a school
Teachers register as usual, then choose Add a School that is not listed. In that form they can select whether the school covers registration fees. Once selected, students who pick that school skip checkout for that fee and complete registration without paying personally.
It is up to the event administrator to send invoices and collect fees from schools. Use Invoice Manager (Staff menu) for invoice issues.
Existing school accounts
If school accounts already exist, staff/admin must manually edit the account and check the school-pays box. After save, a school icon appears next to the name so paying schools are easy to identify:
See also: School Program, Project Registration Fees, How to Refund, Invoices, Payments, and Fees
Updated from Support instructions (2026).
