Difference between revisions of "Flex flow"

From zFairs Contest Management
(Created page with "== zFairs Flex Flow Overview == In zFairs, '''Flex Flow''' acts as the ultimate "chameleon" feature. While it is heavily used for tailoring standard registrations, it is funda...")
 
(Expand Flex Flow overview from Support instructions)
 
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== zFairs Flex Flow Overview ==
 
== zFairs Flex Flow Overview ==
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In zFairs, '''Flex Flow''' acts as the ultimate "chameleon" feature. While it is heavily used for tailoring standard registrations, it is fundamentally designed to handle anything that falls outside the platform's default templates.  
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In zFairs, '''Flex Flow''' acts as the ultimate "chameleon" feature. While it is heavily used for tailoring standard student and teacher registrations, it is fundamentally designed to handle anything that falls outside the platform's default templates.
  
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If zFairs doesn’t have a built-in workflow for a specific aspect of your event, Flex Flow is what you use to build it.  
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If zFairs doesn’t have a built-in workflow for a specific aspect of your event, Flex Flow is what you use to build it.
  
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Beyond standard questionnaires and registrations, here are the other major possibilities and use cases for Flex Flow:
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Beyond standard questionnaires and fee collection, major use cases include:
  
 
=== 1. Dedicated Exhibitor & Vendor Onboarding ===
 
=== 1. Dedicated Exhibitor & Vendor Onboarding ===
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If your event includes a marketplace, college fair, or company expo, you can use Flex Flow to create a completely isolated registration path for vendors.  
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If your event includes a marketplace, college fair, or company expo, use Flex Flow for an isolated registration path for vendors.
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* '''What it handles:''' Booth space requirements, identify electrical/Wi-Fi needs, and vendor-specific insurance uploads.
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* '''What it handles:''' Booth space requirements, electrical/Wi-Fi needs, and vendor-specific insurance uploads.
  
 
=== 2. Sponsor Registration & Activation ===
 
=== 2. Sponsor Registration & Activation ===
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Instead of chasing down sponsors via email for their deliverables, you can direct them to a customized sponsor flow.
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Direct sponsors to a customized sponsor flow instead of chasing deliverables by email.
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* '''What it handles:''' Collecting high-resolution corporate logos, company descriptions, and sponsorship tier selection.  
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* '''What it handles:''' High-resolution logos, company descriptions, and sponsorship tier selection.
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* '''Perks:''' zFairs can use this data to populate a public “Sponsor Page” thanking sponsors on your event site.
  
 
=== 3. Public Ticket Sales & Merchandise ===
 
=== 3. Public Ticket Sales & Merchandise ===
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While standard registration fields are tied to contestants, Flex Flow can be converted into a public-facing storefront.
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Flex Flow can act as a public-facing storefront (not only contestant registration).
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* '''What it handles:''' Selling general admission tickets, or pre-selling event merchandise like t-shirts, pins, and custom programs. Allows limits so that sales close when limits are reached.
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* '''What it handles:''' General admission tickets for award ceremonies, or pre-selling merchandise (t-shirts, pins, programs). Limits can close sales when reached.
  
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=== 4. Niche Role Registrations (Volunteers, Media, VIPs, Etc.) ===
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=== 4. Custom Compliance & Paperwork Wizards ===
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Not everyone at an event is a judge, teacher, or competitor. Flex Flow allows you to build distinct funnels for the unsung heroes of your event.
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Build custom document-routing when standard liability templates are not enough.
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* '''What it handles:''' Regional liability waivers, medical releases, or custom digital signatures required by your organization or venue.
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=== 5. Niche Role Registrations (Volunteers, Media, VIPs) ===
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Build distinct funnels for roles beyond judge, teacher, or competitor.
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* '''What it handles:''' Volunteer shift availability/t-shirt sizes, press credentials for media, VIP registration, and more.
  
 
----
 
----
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== Flex Flow Capabilities at a Glance ==
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{| class="wikitable" style="width:100%;"
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! Target Group
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! Flex Flow Use Case
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! Primary Function
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|-
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| '''Sponsors'''
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| Corporate Onboarding
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| Gathers logos/assets and builds the event "Thank You" page.
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|-
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| '''Exhibitors'''
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| Booth & Vendor Management
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| Manages table logistics and specialized vendor fees.
 +
|-
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| '''General Public'''
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| Spectator Ticketing
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| Handles general admission and standalone merchandise sales.
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|-
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| '''Volunteers'''
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| Staffing & Operations
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| Tracks shift preferences, availability, and task assignments.
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|}
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See also: [[Registration]], [[Store Setup and Management]]
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 +
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----
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''Updated from Support instructions (2026).''
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[[Category: How To]]
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[[Category: Features]]
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[[Category: Registration]]

Latest revision as of 12:37, 31 July 2026

zFairs Flex Flow Overview

In zFairs, Flex Flow acts as the ultimate "chameleon" feature. While it is heavily used for tailoring standard student and teacher registrations, it is fundamentally designed to handle anything that falls outside the platform's default templates.

If zFairs doesn’t have a built-in workflow for a specific aspect of your event, Flex Flow is what you use to build it.

Beyond standard questionnaires and fee collection, major use cases include:

1. Dedicated Exhibitor & Vendor Onboarding

If your event includes a marketplace, college fair, or company expo, use Flex Flow for an isolated registration path for vendors.

  • What it handles: Booth space requirements, electrical/Wi-Fi needs, and vendor-specific insurance uploads.

2. Sponsor Registration & Activation

Direct sponsors to a customized sponsor flow instead of chasing deliverables by email.

  • What it handles: High-resolution logos, company descriptions, and sponsorship tier selection.
  • Perks: zFairs can use this data to populate a public “Sponsor Page” thanking sponsors on your event site.

3. Public Ticket Sales & Merchandise

Flex Flow can act as a public-facing storefront (not only contestant registration).

  • What it handles: General admission tickets for award ceremonies, or pre-selling merchandise (t-shirts, pins, programs). Limits can close sales when reached.

4. Custom Compliance & Paperwork Wizards

Build custom document-routing when standard liability templates are not enough.

  • What it handles: Regional liability waivers, medical releases, or custom digital signatures required by your organization or venue.

5. Niche Role Registrations (Volunteers, Media, VIPs)

Build distinct funnels for roles beyond judge, teacher, or competitor.

  • What it handles: Volunteer shift availability/t-shirt sizes, press credentials for media, VIP registration, and more.

Flex Flow Capabilities at a Glance

Target Group Flex Flow Use Case Primary Function
Sponsors Corporate Onboarding Gathers logos/assets and builds the event "Thank You" page.
Exhibitors Booth & Vendor Management Manages table logistics and specialized vendor fees.
General Public Spectator Ticketing Handles general admission and standalone merchandise sales.
Volunteers Staffing & Operations Tracks shift preferences, availability, and task assignments.

See also: Registration, Store Setup and Management


Updated from Support instructions (2026).

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