Staff

Fair/Contest Setup

For information on setting up your fair see: Fair/Contest Setup

Creating Admin or Staff User Accounts

How to Create Additional Admin or Staff User Accounts: (PLEASE NOTE: Only Admin Users can create other Admin User Accounts. Only Admin or Staff Users can create additional Staff User Accounts.)

1. Log in with your Admin or Staff username and password.
2. Click on "Create Account" and "Staff".
3. Provide a username, first name, last name, and email address of the Admin or Staff User.
4. Select "Save and Continue".
5. An email will be sent to the User to finish setting up their account. Admin can bypass the email and finish setting up the account by selecting "Bypass Email".
6. Continue to set up account by creating a password for the new user.
7. Select "Save and Continue".
8. You can click through any other information screens as long as it is not required information, and finish creating the account.
9. Provide your website and the new username and password to the Admin or Staff Member for whom you have created the account. Encourage them to log in, change their password as desired and update their profile information.

Note: If creating the account for another admin, you will need to click on the users name under the "People" tab and change their role to "Admin" to grant them full editing access.

Removing Users

1. Click "People".
2. Use the search box to look up a specific user or just locate them on the list.
3. Click on their name.
4. Click "Delete".

View Directory

• You can access the directory of the Staff, Judges, Teachers, and Volunteers involved in your fair by clicking on "Staff" then "Report Viewer"; Search for "Directory".
• You can access a full list of all the individuals registered with an account on your site by clicking "People".

Change Username

1. Click "People".
2. Search for the person who needs their username changed.
3. Click on the user's name.
4. Click "Change Username".
5. Set the username to the desired username.
6. Click "Change Username".
7. Notify the individual of their new username.

Admin Password Reset

As an Admin User you can change the password for the various users on your site. Use the following link for instructions on changing passwords. Please note that only users with an Admin or Staff User account can change the passwords of other users.

Change Password

View/Edit User Information

For information on editing participant information see: Participant Information

In order to view and edit information for teachers, judges, volunteers, and staff:

1. Click "People".
2. Search for the person to edit and click on their name.
3. Click on "Edit/View".

Combining Participant Entries

1. Click on the "People tab".
2. Search and filter for "Role: Participant".
3. Select the Participant whose project you want to keep.
4. Click "Edit/View Participant". This will open a new window.
5. Copy the Project Key which can be found under the "Entry" tab.
6. Close the window.
7. Select the other participant who is joining the project.
8. Click "Link to a project".
9. Enter project key into the Team Key / Project Id slot. Note: you can also search for the project name, but having the key guarantees you to have the correct link.
10. Click "Link Project".

Tracking Student Registration Fees

Option 1

1. Click "Staff".
2. Click "Fee Tracking".
3. You can now filter by school or search for student.

Option 2

1. Click "Staff".
2. Click "Invoice Management".
3. Click the invoice number to view the invoice.

Sending Email Blast

1. Click "Staff".
2. Click "Email-Students, Teachers, Volunteers, or Staff".
3. Select the desired recipients and fill out the message as directed.
4. Click "Send".

Auto Assigning Awards

For information on auto assigning awards see: Award Assignments

Manually Assigning Awards

• You can print the "Category Judging Pro Sheet" from the Report viewer which can assist in manually entering awards.

1. Click "Staff".
2. Click "Assign Awards".
3. Filter Projects based upon Division/Category/Grade.
4. You have two options for inputting awards:
   • Click "Quick Assign" which will guide you through the list of projects and allow you to assign each one.
   • Click on a specific project and select award.

Creating Special Awards

1. Click "Staff"
2. Click "Assign Special Awards"
3. Click "Configure".
4. Click "Add"
5. Fill in all the information about the special award
6. Click "Save" at the bottom of the page.
7. Exit (x) editor and add more awards if needed.

Assigning Special Awards

1. Click "Staff".
2. Click "Assign Special Awards".
3. Under the Assign tab, Next to the award you are assigning, click "Assign Awards".
4. Under "Entries", search for the desired project.
5. Click "Assign Awards" after project is selected.

Accessing Reports

To access reports see: Reports

Viewing Previous Years Results

1. Click on "Fair" or "Contest"
2. Click "Fair Results" or "Contest Results"
3. Select Fair/Contest you would like to view
4. Click "Get Results"