Recommended judging flow

Recommended Judging Flow

Setup

Getting your event ready for judging can be very stressful, following this guide should greatly reduce that stress.

• Generate & Print Table Printouts report. This report generates a page for each entry, it is ordered by project Id. Layout your event in the order that these pages are printed, this makes it easy for judges, participants, and anyone else to find an entry.

• Generate & Print Category Judging Sheet. This report is divided into categories all being sorted the same way the Table Printouts report is sorted. You will give your category captains their category page(s) from this report.

Day of Judging

Welcome and orientation

• Give your welcome, brief training, and thanks to all of your judges.
• Release your judges to their category captain to get additional instruction and await for judging to begin.

Judging

• A handful of judges will not be able to login or see their assignments. This is almost always user error, here are a few helpful hints to guide you through this.

Missing assignments?

• Verify they signed into the correct account.
• From the people page you can use the Judge As feature and see their assignments.

Not able to sign in?

• Verify their username
• Change their password to something very easy such as Hello123

Deciding Awards

Once judging is complete and all scores have been entered into zFairs, it’s time for categories and their captains to determine the winners.

• Generate & Print Online Judging - Scores By Category Report and give each category captain their page(s).
• Captains use this report to help guide your discussion as you select your winners.
• Captains fill out the Category Judging Sheet report page(s) you gave them and turn them in.

Assigning Awards

To assign category awards a staff member will collect the filled out Category Judging Sheet pages from category captains and input these into zFairs.

• In the menu click on staff then Assign awards.
• Use quick assign.

Verify Award Assignments

• Generate & Print Verify Category Awards report, use this to ensure awards were properly entered from the Category Judging Sheet pages turned in by your category captains.

Awards Program

• Generate & Print Category & Special Awards Ceremony report
• Generate & Print Award Certificates - All Category Awards report, this report should be printed on certificate paper. You can buy paper here: https://amzn.to/3ZEa3wl