Setup

Contest / Fair

Most of the configuration for your fair can be found on the Staff -> Fair Setup / Contest Setup page. You'll become very familiar with this page as you work on setting up your fair, especially the Settings pop up on that page.

Categories

Add, Remove or Edit Categories for your fair on the Staff -> Fair Setup -> Categories page

Categories are for your convenience and though we offer a standard set of categories with each new fair we create you can edit or adjust these as needed to fit your fair

Rubrics can be created specific to each category (Configured on the Judging -> Setup -> Rubrics page)

Sub-Categories and Sub-Sub-Categories are available as well if needed or wanted and can be Created, Removed or Edited on their respective pages (Staff -> Fair Setup -> Sub-Categories / Sub-Sub-Categories)

Awards

Awards are broken out into two main types, Category Awards and Special Awards, and while similar each is handled a little different.

Category Awards

Category Awards are available for each Category and only need created once. Another way to phrase that is if you create a First Place Category Award, each Category on your fair will have that award available to it. You can Create, Edit or Remove Category awards on the Staff -> Fair Setup -> Category Awards page

• You can only award a single category award to each project (Attempts to assign additional Category Awards will overwrite the previously assigned award and not add to it)
• Category Awards are used in connection with Promoting Students from your fair to the next / another fair.

Special Awards

Special Awards are the wild cards of awards. They can be for anything and any number of them can be assigned to any one project. This is where things like Professional Society Awards, Sponsored Awards, Best in Show Awards, etc become part of your fair. You can Create, Edit or Remove Special awards on the Staff -> Fair Setup -> Special Awards page.

• The Special Award Info report in the report viewer provides a single source to get all of the Special Award information currently in your fair.

Custom Text

Text for your Contest / Fair can be edited and customized on the Staff -> Fair Setup -> Customize Text page, the Staff -> Fair Setup -> Customize System Text page and the Staff -> Fair Setup -> Guidelines & Requirements page.

Branding Styling

You can adjust the styling for your Contest / Fair on the Staff -> Fair Setup -> Custom Styling page

Registration

Registration for your fair is configured in several places: (Start on the Staff -> Fair Setup page)

Schedule

• Here you set when Registration starts and ends, if there is a Late Registration period and if you want there to be a Student Information Freeze period.

Settings -> User & Registration Type Settings

• Here you can enable or disable registration for each user type and what information you want to collect for each one

Settings -> Fair Features & Settings

• There are a few settings here for registration including if you want to make registration private and whether you want to hide the Register Next button at the end of a registration flow

Registration Date Details

Student Registration Starts

This date sets when you want to start accepting / allowing students to register. Importing Students via the Import Data page is not impacted by this date

Student Registration Ends

This sets the first cut off date for student registration but may not prevent students from registering if you have a Student Registration Late End Date configured to be a later date and time

Student Registration Late End Date

This sets the final cut off date for student registration and, if there is a late registration fee configured, requires the student to pay the late registration fee

• NOTE: Student Registration Late End Date is only impactful / useful if you have a late fee configured (Staff -> Fair Setup -> Settings -> Fair Features & Settings -> Registration Fees -> Late Fee:). If there is no fee configured then the Student Registration Late End Date is effectively the same as and overrides the Student Registration Ends date.
• Set the Student Registration Late End Date to be the same value as the Student Registration Ends date if you are not planning on charging a late fee in order to avoid confusion.

Student Information Freeze

Non Staff / Admin users will no longer be able to edit any student or project information after this date

Custom Questions

Custom Questions are a way for you to tailor a number of things about your fair including asking for additional information during the registration flow to capturing and displaying additional information in Online Judging and on the Showcase for your fair. There are 6 different Custom Question types.

Student's Custom Questions

Questions you would like to ask students as they register for your fair or later have them fill out in their profile.

Project's Custom Questions

Project questions have the unique ability to be displayed in online judging or on the showcase. If you need something like that be sure to create it as a Project Custom Question.

Teacher's Custom Questions

Teacher's may need to provide additional information and this is where you set up the questions to ask to get it.

Judge's Custom Questions

Are they a Standard Category Judge? Do they represent a Special Award? Are they a Professional Society judge? Any question you need to ask your judges can be configured here.

Volunteer's Custom Questions

If your fair needs Volunteers, you can set custom questions to ask them during registration here

Attendee's Custom Questions

Attendees are those who visit your fair to see the Showcase and you have the option to charge a fee to enter but generally collect very little information from them. These questions are ones you can prompt your Volunteers to ask when setting someone up as an Attendee for the fair.

Schedule

Here you can set the important dates for your fair. Optional dates don't need set but they do impact the system depending on the setting so be sure to keep that in mind.