Forms and Paperwork (Participants, Parents, and Teachers)

FORMS DO NOT NEED TO BE SUBMITTED IN ORDER TO FINISH REGISTRATION!!

There are three types of forms/paperwork submissions in zFairs.

• Paperwork Uploads
• Form Packets (Interactive/E-Sign)
• Hold Harmless and Media Release (Auto Send)

This will guide you through all three and what participants, parents, and teachers need to do to get these signed and submitted.

Paperwork Upload

Your fair may opt to have you collect wet signatures and upload them into your entry (some events may also utilize Paperwork Upload for additional entry submissions). If your screen matches the image below, follow these steps:

How to Upload a Form

1. (Optional) Run the ISEF Wizard: If your event is ISEF-affiliated, fill out the wizard first to determine which forms are required for your project.
2. Get Form Templates: Click "Download Template" to open a template. Fill in any electronic fields, print the form, and gather all required physical signatures before uploading.
3. Select Your Form: Choose the specific form you wish to upload from the menu on the left side of the page.
4. Select Your File: Click "Choose PDF or Image" to browse and select your file (supported file types include PDF, PNG, JPEG, DOC, etc.).
5. Preview Document: Check the document preview that appears below to verify everything is legible and complete.
6. Upload: Click **Upload** to submit your form to zFairs.

• **Note on Registration:** You can click **Save and Continue** to bypass this step and complete registration first. To return later, click **Paperwork** in your main navigation menu.

Forms Packet

Fill Out a Form

1. Click on any form title to open it under the Online Interactive tab.
2. Type your responses directly into the blue form fields.
3. Form Navigation Buttons:
   • Save: Stores your inputs and leaves the form open.
   • Save & Close: Stores your inputs and returns to the form overview page.
   • Close / Back: Returns to the form list (unsaved changes will be lost unless saved first).
   • Download: Downloads a copy of the single open form.

Viewing Hidden Forms

• Click Show Hidden Files to view forms marked File Not Required.
• Click Hide Hidden Files to collapse the view back to active forms.
• Note: If you have already begun filling out a form, it remains visible on your main page even if wizard updates mark it as File Not Required.

Sign a Form

Student E-Signature

1. Click Sign on your signature line.
2. In the Signers Information window, verify your name, initials, and email address (optional: enter cell phone number for text notifications).
3. Check the box: "I understand that this is my electronic signature and is binding."
4. Click I Agree & Start Signing.
5. Complete all designated signature lines, then click Submit.

Requesting External Signatures

1. Click Sign on an adult signee line to open the Sign Request dialog.
2. Choose the delivery method: Email, Text Message, or Link.
3. Enter the recipient's email address or cell phone number.
4. Keep the `[LINK]` tag intact inside the message text box (it automatically generates the recipient's secure sign link).
5. Click Request/Send.

An SRC line opens a shorter window. This one asks if you are ready to submit the form to the SRC chair. Click Request/Send to notify the SRC of the signature request.

ISEF FORMS AND WIZARD

Navigate to ISEF WIZARD to learn more about ISEF Forms and filling out the wizard.