Forms and Paperwork (Participants, Parents, and Teachers)

FORMS DO NOT NEED TO BE SUBMITTED IN ORDER TO FINISH REGISTRATION!!

There are three types of forms/paperwork submissions in zFairs.

• Paperwork Uploads
• Form Packets (Interactive/E-Sign)
• Hold Harmless and Media Release (Auto Send)

This will guide you through all three and what participants, parents, and teachers need to do to get these signed and submitted.

Paperwork Upload

You can upload forms into zFairs by paperwork upload or through packets. However, some events only opt to do paperwork uploads. Some events also use this technique to upload additional entry submission needs. If you see a page like the one below, then you have Paperwork Upload.

If you are a participant in an ISEF affiliated event, then you may be asked to fill out an ISEF wizard. The ISEF wizard will determine which ISEF forms will be required for your event. Read more about ISEF forms and the ISEF wizards HERE.

This page is where you will upload your forms. Select a form from the left and click on "Choose PDF or Image" to upload your form into zFairs. Once you have selected your file, it will show you a preview of your document below. If it looks good, click "Upload" to upload your form into zFairs. If there are issues, you will be notified. In most cases, issues come from file type or from internet connection issues. zFairs recognizes multiple file types such as pdf, png, jpeg, doc and

Clicking on "Download Template" will open a template file of the form. The form may allow you to fill out some fields on the computer. You can fill these in and then print or save your form to your computer. Make sure to gather signatures before uploading the form back into zFairs.

You can click "Save and Continue" to bypass this page and finish your registration. Make sure you come back to finish your forms by clicking on "paperwork" found in your menu when you finish registering.

Forms Packet

Fill Out a Form

1. Click on any form title to open it under the Online Interactive tab.
2. Type your responses directly into the blue form fields.
3. Form Navigation Buttons:
   • Save: Stores your inputs and leaves the form open.
   • Save & Close: Stores your inputs and returns to the form overview page.
   • Close / Back: Returns to the form list (unsaved changes will be lost unless saved first).
   • Download: Downloads a copy of the single open form.

Viewing Hidden Forms

• Click Show Hidden Files to view forms marked File Not Required.
• Click Hide Hidden Files to collapse the view back to active forms.
• Note: If you have already begun filling out a form, it remains visible on your main page even if wizard updates mark it as File Not Required.

Sign a Form

Student E-Signature

1. Click Sign on your signature line.
2. In the Signers Information window, verify your name, initials, and email address (optional: enter cell phone number for text notifications).
3. Check the box: "I understand that this is my electronic signature and is binding."
4. Click I Agree & Start Signing.
5. Complete all designated signature lines, then click Submit.

Requesting External Signatures

1. Click Sign on an adult signee line to open the Sign Request dialog.
2. Choose the delivery method: Email, Text Message, or Link.
3. Enter the recipient's email address or cell phone number.
4. Keep the `[LINK]` tag intact inside the message text box (it automatically generates the recipient's secure sign link).
5. Click Request/Send.

An SRC line opens a shorter window. This one asks if you are ready to submit the form to the SRC chair. Click Request/Send to notify the SRC of the signature request.

ISEF FORMS AND WIZARD

Navigate to ISEF WIZARD to learn more about ISEF Forms and filling out the wizard.