Setup Guides/Participant Emails

This page documents the Participant Emails instructional flow in the zFairs setup assistant.

Participant Email Settings

Make changes to your settings related to participant emails below.

Automated Emails

Here is a list of the emails that are automatically sent to participants, with a description of when they are sent out, and what is in them.

• Email Verification: After a participant enters their email address at the beginning of registration, they are sent a verification email. This email contains a link for them to verify their email address and continue with registration.

• Account Completion Reminders: These emails are sent out if a participant begins registering, but doesn't compelete their registration. They are sent 24 hours, 48 hours, and 1 week after the account was started.

• Post Registration: This serves as a confirmation that the account has been completed. It will contain an overview of the personal information and entry information that they entered.

• Hold Harmless/Media Release Forms: If you are using zFairs ability to send a Hold Harmless and/or Media Release forms, these will be sent to parents once registration is complete. These emails contain a link that parents will click on to sign the forms.

• List of Required Forms: If you have the setting "Paperwork - On Participant Registration - Send Email with list of Required Forms" turned on, participants will receive an email once they have completed registration. This email will include a list of forms that are required for their project.

• Paperwork Approval Notification: If you are using Custom Forms to manage your paperwork, participants will receive a notification when the status of one of their forms has changed.

• Promotion Emails: If participants are being promoted or advanced from one zFairs event into your zFairs event, you can turn on the setting "Promoted Entried - Send Welcome Email to Promoted Participants". This will send these participants an email that contains whatever content you set up for "Promoted Entries - Promoted Participants Welcome Email (Content)".

Manual Emails

Here is a list of emails that can be manually sent to participants through zFairs.

• Paperwork Nags: These emails are sent when the "Send Reminder" button is clicked at the bottom of the Paperwork Review page by a Staff/Admin user. This email contains a reminder for any required forms that have not been uploaded yet.

• Individual Emails from the People Page: Staff/Admin users can send emails to participants by navigating to the People page, clicking on a participant's name, and clicking "Email". This will allow you to type an email to send to the participant through zFairs.

• Bulk Emails: Staff/Admin Users can send Bulk Emails to all participants by navigating to the "Staff" drop-down menu, then "Email - Participants, Teachers, Volunteers, or Staff".

Note: Emails sent from the People page or the Bulk Mailer can also be sent as text messages with the SMS add-on. Contact zFairs for a quote or any questions.

Related search terms

Registration Email, Feedback Email, Custom Question, Parent Email, Feedback, Scores, Include Scores, Email Title, Registration Complete, Participant Email, Participant, Participant Scores, Student Scores, Post Registration, Post-Registration

See also

• Setup Guides — hub for instructional flows
• Support instructions
• Fair/Contest Setup