Setup Guides/Guided Review - Showcase
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Guided Review - Showcase — instructional guide from the zFairs setup assistant.
Overview
Welcome to the zFairs Guided Review for your Showcase
This should go pretty quick and will give you the option to set up the Showcase for your event by just answering some questions as we ask them. The goal is to make it so you never need to look at another Showcase config again and we can just run through this quick conversation any time you need to adjust things. Let us know what you think and don't hold back on the good, the bad or the ugly. We can take it... Well I can. I'm not so sure about the others but I'll be sure to give them a hug if they need it. Virtual hugs are the best kind of almost hugs. Please send all feedback via email to Support@zfairs.com. Thank you.
Things to Know Before You Start When selecting the Most True statement be sure to read them all before making a selection.
When provided the option for answering Yes/No/Skip, know that the Yes and No options are often (almost always) tied to configuration adjustments. If you aren't sure and don't want to make any changes select Skip to leave things however they currently are.
We'll try to provide context in all cases so you are informed about the decisions you are making. Check the small text for additional information and details.
Steps
1. Next
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2. Exit
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3. Exit
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4. I want to...
Select the Most True statement for your Event
You can always come back and adjust things later. That being said, please be aware that choices you make here will change settings related to your Showcase.
I want to...
5. Review & Modify All Showcase Settings
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6. Use the zFairs Recommended Setup
zFairs Recommended Showcase Settings have been implemented
That should be all that is needed for now. If you ever need to make adjustements feel free to do so using one of the other options presented. Thank you.
7. Next
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8. Start with zFairs Recommended Setup & Modify
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9. Start from Scratch & Craft the Full Experience
Final Warning!
This will turn off All Showcase Settings for your event, including the showcase itself, and walk you through setting by setting so you can decide if that setting is something you want turned on or off. This is never recommended but should only be used by advanced users who are very familiar with zFairs and have a specific setup they are trying to imitate.
Are you sure you want to proceed?
10. I'm Not Sure
11. No
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12. Yes
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13. Review who has Access?
Review who has Access to see the Showcase?
Typically, fully registered and signed in users, of any role, have access to view the Showcase when it is on. That being said you have options to control this further and limit or open up your showcase in other ways. Reviewing who has access will allow you to dig through those settings and adjust who sees what.
14. Yes
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15. No
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16. Require Password?
Require a password for non-registered users to access the Showcase?
The password is the same for everyone and would need sent to anyone needing or wanting access to the showcase if they do not have a registered user on the same site. This does not impact registered users at all and they would not be required to enter a password even if one is set.
17. Yes
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18. No
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19. No & Clear Existing Password
20. Skip
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21. Showcase Password Setting
22. Next
Opens related settings / config group in the product.
23. Must be Signed In for Access to Files & Images?
Hide Files & Images from un-registered Showcase viewers?
zFairs can restrict access to files and images and prevent users who are not registered from accessing them (they won't appear or be on the page at all if the user is not signed in).
Please Be Aware that so long as registration is open to the public (for any user type), anyone can register a user and gain immediate access to showcase files if this is the only feature preventing their access to Files & Images on the Showcase. To lock this down, please be sure to turn off public registration for all user types.
24. Yes
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25. No
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26. Skip
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27. Limit Registered User Access?
Limit Showcase Access for Registered Users?
Enabling this will prevent everyone except Staff or Admin users from accessing the Showcase. This can then be opened up to other users as desired, and on a case by case basis, by setting a Showcase - Limit Access Tag and then assigning that tag to the specific users you want to have access.
28. Yes
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29. No
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30. Skip
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31. Skip
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32. Limit Access Tag
33. Next
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34. Review & Adjust Public Access Dates?
Review the Dates for Public Access to the Showcase?
These dates are currently informational only and opening up and closing down the showcase must still be done manually but in the future these will restrict access to the showcase for non-registered users to only being within these dates.
35. Yes
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36. No
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37. Showcase Dates
38. Next
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39. GR Showcase - Outliers
Review who has Access to see the Showcase?
Typically, fully registered and signed in users, of any role, have access to view the Showcase when it is on. That being said you have options to control this further and limit or open up your showcase in other ways. Reviewing who has access will allow you to dig through those settings and adjust who sees what.
40. Allow Entry Likes
Allow registered users to "Like" entries?
Enabling this will allow any registered users who can view the showcase to "Like" an entry and give it a thumbs up. The number of likes is tracked and can be seen right next to the
41. Yes
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42. No
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43. Skip
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44. Direct Access Links?
Enable Direct Access Links?
Enabling this will include Direct Access Links for each entry in applicable reports (Such as Student Details Full). This also allows anyone with the link to see a single page Showcase view of the applicable project and, included with the Direct Access Link in the report, will be a link to a QR Code that can be copied and printed anywhere that will allow a phone or other devices with camera and applicable software to scan the QR Code and be taken straight to the Single Page Showcase View of the respective project.
45. Yes
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46. No
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47. Skip
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48. Show Awards on the Showcase?
Show Awards on the Showcase?
Enabling this will include little ribbons on the entry tiles in the Showcase for those with access to see the Awards received by each entry.
49. Yes
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50. No
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51. Skip
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52. Review what Entry Information Shows?
Would you like to review the Information about Entries found on the Showcase?
This information includes things like Custom Entry Questions & Responses, Entry Description or Plan, Videos, etc...
53. Yes
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54. No
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55. Show Entry Description?
Show each Entry's Description on the Showcase?
Enabling this will include each Entry's Description with the information available about the entry on the Showcase.
56. Yes
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57. No
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58. Skip
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59. Show Entry Plan in Showcase?
Show the Entry Plan in the Showcase?
Enabling this will include the Entry's Plan with the information available to viewers in the Showcase. This plan is the text typed into zFairs only.
60. Yes
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61. Yes
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62. Yes
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63. No
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64. No
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65. No
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66. Skip
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67. Skip
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68. Skip
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69. Show Entry Abstract in Showcase?
Show the Entry's Abstract in the Showcase?
Enabling this will include each Entry's Abstract in the Showcase for viewers to see. This abstract is the information entered into the field Abstract and not a Paperwork file Abstract. That can be reviewed and enabled on the Paperwork > File Setup page (or click on the button below).
70. Yes
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71. Yes
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72. No
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73. No
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74. Skip
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75. Skip
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76. Go to Paperwork > File Setup
Navigates to: /app/setup/paperwork
77. Include Uploaded Videos on the Showcase?
Include Uploaded Videos on the Showcase?
Enabling this will show any uploaded video file that each entry has on the Showcase.
78. Yes
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79. No
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80. Skip
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81. Include Pitch Videos on the Showcase?
Include Pitch Videos on the Showcase?
Enabling this will show the Pitch Video on the Showcase.
82. Yes
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83. No
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84. Skip
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85. Include Logbook on the Showcase?
Include Logbook on the Showcase?
Enabling this will show the Logbook on the Showcase.
86. Yes
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87. No
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88. Skip
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89. Include Entry Slides on the Showcase?
Include Slides on the Showcase?
Enabling this will show the Entry Slides on the Showcase.
90. Yes
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91. No
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92. Skip
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93. Skip
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94. Show Slides as Showcase Tile Image?
Show Entry Slides as Showcase Tile Image?
Enabling this will use the Thumbnail, auto generated, from the Entry Slides pdf as the Showcase Tile Background Image.
95. Yes
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96. No
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97. Skip
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98. Include Website Link(s) on the Showcase?
Include Website Link(s) on the Showcase?
Enabling this will show Website Link(s) on the Showcase.
99. Yes
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100. No
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101. Skip
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102. Include Written Materials on the Showcase?
Include Written Materials on the Showcase?
Enabling this will show Written Materials on the Showcase.
103. Yes
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104. No
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105. Skip
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106. Include Entry Custom Questions on the Showcase?
Include Entry Custom Questions on the Showcase?
Enabling this will show Entry Custom Questions on the Showcase, including their associated response.
107. Yes
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108. No
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109. Skip
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110. Review what Participant Info shows on Showcase?
Review Participant info Displayed on Showcase?
This will include Participant Name, Profile Image and School Name as well as wether or not you want to use Profile Images as the Entry Tile Background image.
111. Yes
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112. No
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113. Show Participant Name?
Show Participant Name(s) on the Showcase?
Enabling this will include each Participant's Name with each entry in the Showcase.
114. Yes
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115. No
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116. Skip
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117. Show Participant Profile Image in Showcase?
Show each Participant's Profile Image in the Showcase?
Enabling this will include each Participant's Profile Image in the Showcase along with other Entry information.
118. Yes
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119. No
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120. Skip
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121. Skip
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122. Show Profile Image as Tile Background in Showcase?
Show Participant Profile Images as the entry tile Background image in the Showcase?
Enabling this will use the Participant's Profile image as the Background Image for the respective Entry's Tile in the Showcase. For entries that have a team this will only show the Team Leader's Profile image, or if there is not a Team Leader set then the Participant who Created or joined the Entry first will have their Profile Image used.
123. Yes
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124. No
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125. Skip
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126. Show School Name in the Showcase?
Show the Participant's School Name in the Showcase?
Enabling this will include the Participant's School Name in the Showcase.
127. Yes
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128. No
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129. Skip
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130. GR Showcase - Complete
You have Completed the Guided Showcase Review
Do you feel it? The contentment of checking one more thing off the list of running a highly successful event? Doesn't it feel sweet?
131. See My Showcase Now
Navigates to: /app/showcase
132. Exit
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133. Exit
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