View source for Webinar - 2021 Jan 7 - Site Setup

== Video ==
https://youtu.be/3p5PWls1AgM



== Comments ==
:: <strong><small>NOTE: Some of the questions towards the end we didn't get a chance to answer. Answers for those have been included below. Let us know if you have any further questions about this topic. Thank you.</small></strong>

: 13:39:10	 From  Michael : Welcome. We'll go ahead and start our meeting here in about 20 minutes.
: 13:50:01	 From  Michael : Welcome everyone. We'll start the meeting in 10 minutes. Thank you for joining us.
: 14:00:34	 From  Lisa : I don't see your visual
: 14:01:14	 From  Lisa : k...I see it. thx
: 14:02:31	 From  CYNTHIA LETCHER : Is the web page URL the zfair one?
: 14:03:54	 From  Jeremy Blinn : How will others from outside my school district see the public display that you can schedule?
: 14:04:53	 From  Jeremy Blinn : I need that OK
: 14:05:09	 From  CKAUFFMAN : If we have all one fair, can showcases be separated by schools?
: 14:05:40	 From  Lisa : might be appropriate to have students post picture of their project... not of themselves?
: 14:06:05	 From  Patti Carothers 1 California : Can we organize the showcase by Middle school and high school. Are there any banners or something else to indicate the winning place?
: 14:06:10	 From  Nancy H - CO : We don't have students post a profile picture at all
: 14:06:11	 From  Jeremy Blinn : I am trying to be an outsider right now and it asks me for a showcase key to see showcase?
: 14:06:34	 From  Timara Underbakke MN : What is the best way to indicate which projects are middle school and which are high school
: 14:06:39	 From  Shaun Martineau : I have 2 fairs (separated by Elementary & Secondary) will each page have their own showcase?
: 14:07:09	 From  Ann Shioji : Media release: we have our own Permission Slip (fillable pdf and word doc), but when I enter it in Media Release, it reformats, and when I add it to Paperwork, it only allows 1 upload/team.  Best workaround so far: add link in Media Release, but anything else?
: 14:07:29	 From  CKAUFFMAN : please repeat that
: 14:07:38	 From  Pat Miller : Could we save the questions until the end of the session? Otherwise, we are jumping around and it’s not very helpful.
: 14:07:58	 From  Patti Carothers 1 California : We use MS and HS 
: 14:08:04	 From  Lisa : they can enter the grade in their title
: 14:08:45	 From  Sheila Weahkee : we ended up making separate category for each division/category combo, so kids shave to elect junior animal science OR high school animal....
: 14:08:48	 From  Ashley Fulmer : You can set up the Divisions by grade level.
: 14:09:38	 From  Trent Liscomb : A division is a group of grades. IE 6-8th grade.
: 14:10:03	 From  Patti Carothers 1 California : Remember to save at the bottom. as a newbie I learned the hard way
: 14:10:53	 From  MaryEileen : When will this be posted for us to access the recording?
: 14:15:09	 From  CKAUFFMAN : Id format?  Product range?
: 14:17:42	 From  Shaun Martineau : So instead of 2 separate pages for a Elementary and Secondary fairs, I could’ve just selected Fair Division?
: 14:18:54	 From  Lisa : I'd recommend going to other fair pages to see what info they put on their home fair pages.. it's helpful
: 14:22:56	 From  Lisa : can we see what it looks like when judges use the site?
: 14:28:46	 From  Michele Zielinski : I don't see the "showcase" feature under fair tab.  Is there something I need to do in setup. I'd like some more info on showcase- how does that work?  Is it video files that are uploaded or live?
: 14:28:59	 From  Nancy H - CO : Is there a way for students and judges to test to be sure they have a strong enough internet connection before the actual fair date?
: 14:30:06	 From  Sheila Weahkee : can you upload students in bulk from spreadsheet?
: 14:30:13	 From  Patti Carothers 1 California : You should go over partially registered...kids and judges just kind of get stuck and stop... You can copy this list and then copy the line item - send it to an individual student and tell them to click the blue continue to finish registering
: 14:32:57	 From  Patti Carothers 1 California : I copy and paste the word continue and send it to the student email
: 14:35:27	 From  Claudia Borjas : How do I enable the ability for students to upload a pdf and/or Word file?
: 14:35:51	 From  Patti Carothers 1 California : Are you going over the internal email system to students, teachers, staff etc?  That is something good to know. Our SRC/IRB uses it when they are reviewing paperwork and it is less than perfect.
: 14:38:14	 From  Patti Carothers 1 California : Where and how do we set up special award judges? Out of 50 special awards they have their own rubrics. That's a lot of rubrics to input
: 14:39:48	 From  Wynona : Rubrics must be manually inputted? 
: 14:40:49	 From  Patti Carothers 1 California : Can you make special awards judging its own division - but so it does not mix with the category judging points for the students?
: 14:41:56	 From  Lisa : instead of just reading everything... could you please walk through the process of what a judge would go through? how a student uploads their slides, etc?
: 14:41:59	 From  Timara Underbakke MN : yes- need to know how we can assign special awards judges (only) versus scoring normal judges
: 14:42:05	 From  Kimberly Dedini : Can only admin drop in on interviews? Or can staff?
: 14:42:28	 From  Michele Zielinski : Can you tell if you don't have 2 judges in a room from the "PROJECTS" view?  (Our min is 2 judges) 
: 14:43:14	 From  Nancy H - CO : Is there a video or screen shot of what students see when being judged?  Will students be able to see their display while being judged?
: 14:44:48	 From  Nancy H - CO : The directory sorts teachers by schools and the People tab doesn't - it would be nice to keep that option
: 14:45:44	 From  Patti Carothers 1 California : Okay but how can the special award judges see the abstrtacts and videos but not interview.  Don't they need to register to do that? 
: 14:48:13	 From  CYNTHIA LETCHER : Where exactly will a student upload a video as part of their project information (not paperwork)?
: 14:48:50	 From  Ashley Fulmer : What should we do if a student’s file is too large (file size) to upload in the images section? Student’s pdf of digital board is too large, but the image doesn’t allow you to zoom in like the pdf.
: 14:49:36	 From  Timara Underbakke MN : Can we customize how we number our projects? Or is it only by category-number
:::* <strong>There are a good variety of options in the <i>Staff -> Fair Setup -> Settings -> Fair Features & Settings -> Project/Entry -> Project ID Format</i> dropdown list.</strong>
:::*: <strong>In addition to that you can specify an offset category number when setting up each category and the number of digits you would like shown next to the above dropdown.</strong>
: 14:50:21	 From  Ashley Fulmer : Can we request to promote to more than one fair?
:::* <strong>Yes you can. Each of the fairs you are requesting to promote to would need to approve your link individually. See [[Promotion Linking]] for additional information.</strong>
: 14:50:40	 From  CKAUFFMAN : Do the future Z-Fair trainings use this same zoom link?
:::* <strong>Yes they do.</strong>
: 14:52:10	 From  Jordan Krell : Do the sessions from the Judging Sessions Manager tie into the Judging Rounds?
:::* <strong>These don't link together except where the session can be used when auto assigning judges for a given round</strong>
: 14:55:37	 From  Mark Fontaine : at the conclusion of the event how can people in the public access the showcase
:::* <strong>They will still have access to view it by navigating to your zFair site and going to the Fair dropdown and selecting Showcase</strong>
: 14:55:55	 From  Lisa : can you show where we upload the rubric please?
:::* <strong>There is no where to upload a rubric. It will need manually entered on your zFair site</strong>
: 14:56:43	 From  Nancy H - CO : Patti - There is an option to sign student forms, but it is an electronic signature and the date is ALWAYS the date you are signing, so it may not be as useful 
: 14:58:06	 From  Daniel Rojas : Virtual Judging in the Wiki zFairs Link:
: 14:58:06	 From  Daniel Rojas : https://wiki.zfairs.com/index.php?title=Virtual_Judging#Virtual_Judging_for_Students_Summary
: 14:59:38	 From  Lisa : thank you for your help!
: 14:59:48	 From  Nancy H - CO : Thanks!



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[[Category: Webinars]]