Trent: Instructional guide from Overseer branch 'Assign Projects to Judges' (first-level steps, quality pass)

2026-08-05T21:41:08Z

Instructional guide from Overseer branch 'Assign Projects to Judges' (first-level steps, quality pass)

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This page documents the '''Assign Projects to Judges''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

You can assign judges the projects they will be judging. You can either manually assign the projects to the judges, or save time by using the Auto Assign Judges feature. If you choose to Auto Assign Judges, you can still make manual changes after the assignments have been made. Select whether you would like to assign judges manually or automatically below.

== Steps ==

=== 1. Assign Manually ===

=== Assign Judges Manually ===

* Go to the '''Judging drop-down menu > Setup '''(Or click the button below)

* Click on the '''Rounds tab''' at the top of the page

* Click on the the '''"Eye" '''icon for the Round you would like to assign judges

* You can either select the '''Projects '''tab to view a list of Projects, or the '''Judges '''tab to view a list of Judges

* If you are on the '''Projects '''tab, click on the person icon with a plus next to it, and select the judge you would like to assign to the project

* If you are on the '''Judges''' tab, click the box icon, and select the project you would like to assign to the judge

=== 2. Auto-Assign ===

=== Auto-Assign Judges ===

* Go to the '''Judging drop-down menu > Setup '''(Or click the button below)

* Click on the '''Rounds tab''' at the top of the page

* Click on the the '''"Eye" '''icon for the Round you would like to assign judges

* Go to the '''Auto Assign Judges''' tab

* Fill in all information on the '''Auto Assign Judges '''Page (See descriptions of each below)

* '''Judge Pool: '''Select if you would like to assign All Judges, Judges that have Checked In, or Active Judges

* '''Judge Session: '''This will assign Judges based on the Session they said they were available to judge during registration. If you do not have separate sessions set up for your event, leave this as All.

* '''Judges For Each Project: '''Specify how many Judges will be assigned to each project

* '''Max Projects Per Judge: '''Specify the max number of projects a single judge will be assigned

* '''Judges Project Mix: "'''Single Category (Mixed Avoid)" will attempt to only assign judges projects from a single category. If there aren't enough judges, then judges will receive projects from other categories, as well. "Single Category (No Mixed)" will only assign judges projects from a single category, so if you don't have enough judges, some projects may end up with fewer judges than others. "Mixed Categories" will assign judges projects from multiple categories.

* '''Division: '''Select which division you would like to assign judges for. If you do not have separate Divisions set up for your event, leave this as All.

* '''Respect Judges Preferences: '''Check this box if you would like to only assign judges projects from the categories they selected during registration. If you check this box and don't have enough judges in each category, some projects may end up with fewer judges than others.

* '''Respect Judges Sessions: '''Check this box if you would like to only assign judges projects during the sessions they selected during registration.

* '''Assign Judges to a group of size: '''These judges will all be assinged the same projects and work together. Default is 1, judges will all be assigned their own list of assignments. Group size larger then 1 will only respect the category preferneces of one of the judges at random.

* After you selected all of your preferences for assigning judges, click '''Assign Judges'''.

You can now go to the '''Projects '''or '''Judges '''tab to view the assignments that were made, and make any desired changes.

== Related search terms ==

Assign Judges, Judging Assignment, Project Assignment, Assigning Judges, How to Assign Judges, How to Assign Projects, Auto Assign Judges, Auto Assign Projects

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Assign Projects to Judges - Revision history

Trent: Instructional guide from Overseer branch 'Assign Projects to Judges' (first-level steps, quality pass)