zFairs Contest Management - User contributions [en]

Setup Guides/How to edit the home page

2026-08-05T21:43:26Z

Trent: Video-led home page edit guide from instructional branch

This page documents the '''How to edit the home page''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content.}}

== Overview ==

Update or edit your zFairs site home page (poster, details, gallery, and related homepage settings).

The instructional branch itself is primarily '''video-led''' and does not include multi-step text instructions in Overseer.

== Video ==

Product video path: <code>../file/db8c9862-faab-4139-83f9-5df481395827</code>

== Related guides ==

* [[Setup Guides/Home Page Content & Setup]]
* [[Fair/Contest Setup/Customizing Your Site]]

== See also ==

* [[Setup Guides]]
* [[Support instructions]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides

2026-08-05T21:42:26Z

Trent: Hub page for instructional Setup Guides from Overseer branch review

'''Setup Guides''' collect documentation generated from zFairs '''instructional''' setup-assistant branches.

These pages describe guided flows available in the product (searchable help / setup wizards). For classic menu documentation see [[Support instructions]] and [[Fair/Contest Setup]].

== Guides ==

* [[Setup Guides/Account Recovery|Account Recovery]]
* [[Setup Guides/Assign Projects to Judges|Assign Projects to Judges]]
* [[Setup Guides/Available Add-Ons|Available Add-Ons]]
* [[Setup Guides/Awards Setup|Awards Setup]]
* [[Setup Guides/Become a Judge Too|Become a Judge Too]]
* [[Setup Guides/Change Preferred Judging Categories|Change Preferred Judging Categories]]
* [[Setup Guides/Change Project Category|Change Project Category]]
* [[Setup Guides/Connect to ProjectBoard|Connect to ProjectBoard]]
* [[Setup Guides/Coordinator|Coordinator]]
* [[Setup Guides/Create Auto Tags|Create Auto Tags]]
* [[Setup Guides/Create Quick Access Keys - Start|Create Quick Access Keys - Start]]
* [[Setup Guides/Create Rubric|Create Rubric]]
* [[Setup Guides/Custom Entry Types|Custom Entry Types]]
* [[Setup Guides/Custom Forms|Custom Forms]]
* [[Setup Guides/Easy Start|Easy Start]]
* [[Setup Guides/Enable Video Upload|Enable Video Upload]]
* [[Setup Guides/Entry Promotion|Entry Promotion]]
* [[Setup Guides/Exhibitor Registration|Exhibitor Registration]]
* [[Setup Guides/Fair Results|Fair Results]]
* [[Setup Guides/Feature Setup Wizards|Feature Setup Wizards]]
* [[Setup Guides/Getting Started|Getting Started]]
* [[Setup Guides/Guided Review - Judge Registration|Guided Review - Judge Registration]]
* [[Setup Guides/Guided Review - Judging|Guided Review - Judging]]
* [[Setup Guides/Guided Review - Participant Registration|Guided Review - Participant Registration]]
* [[Setup Guides/Guided Review - Showcase|Guided Review - Showcase]]
* [[Setup Guides/Guided Review - Staff Registration|Guided Review - Staff Registration]]
* [[Setup Guides/Guided Review - Teacher Registration|Guided Review - Teacher Registration]]
* [[Setup Guides/Guided Review - Volunteer Registration|Guided Review - Volunteer Registration]]
* [[Setup Guides/Helpful Guides|Helpful Guides]]
* [[Setup Guides/Home Page Content & Setup|Home Page Content & Setup]]
* [[Setup Guides/How to edit the home page|How to edit the home page]]
* [[Setup Guides/I'm New|I'm New]]
* [[Setup Guides/ISEF Forms Missing|ISEF Forms Missing]]
* [[Setup Guides/Invention Convention Judging|Invention Convention Judging]]
* [[Setup Guides/Invite Teammate|Invite Teammate]]
* [[Setup Guides/Judge Captains|Judge Captains]]
* [[Setup Guides/Judge Setup|Judge Setup]]
* [[Setup Guides/Judging Circles|Judging Circles]]
* [[Setup Guides/Judging Feedback Manager|Judging Feedback Manager]]
* [[Setup Guides/Judging Settings|Judging Settings]]
* [[Setup Guides/Let's Fix This!|Let's Fix This!]]
* [[Setup Guides/Login|Login]]
* [[Setup Guides/Make Test Accounts|Make Test Accounts]]
* [[Setup Guides/Merchant Account|Merchant Account]]
* [[Setup Guides/New Site Setup v1.1|New Site Setup v1.1]]
* [[Setup Guides/Paperwork & ISEF Forms|Paperwork & ISEF Forms]]
* [[Setup Guides/Participant Emails|Participant Emails]]
* [[Setup Guides/Participant Setup|Participant Setup]]
* [[Setup Guides/Randomize Entry Numbers|Randomize Entry Numbers]]
* [[Setup Guides/Recommended Judging Flow|Recommended Judging Flow]]
* [[Setup Guides/Refresh Event|Refresh Event]]
* [[Setup Guides/Register / Sign In|Register / Sign In]]
* [[Setup Guides/Registration Links|Registration Links]]
* [[Setup Guides/Registration Setup|Registration Setup]]
* [[Setup Guides/Registration Windows|Registration Windows]]
* [[Setup Guides/Renumber Entries / Projects|Renumber Entries / Projects]]
* [[Setup Guides/Reports|Reports]]
* [[Setup Guides/Reset First-Time Login|Reset First-Time Login]]
* [[Setup Guides/Restore Deleted Users & Entries|Restore Deleted Users & Entries]]
* [[Setup Guides/SRC & IRB Setup - No Paperwork|SRC & IRB Setup - No Paperwork]]
* [[Setup Guides/School Affiliations|School Affiliations]]
* [[Setup Guides/Send Email|Send Email]]
* [[Setup Guides/Showcase Setup|Showcase Setup]]
* [[Setup Guides/Social Media Plugs|Social Media Plugs]]
* [[Setup Guides/Special Awards Judge|Special Awards Judge]]
* [[Setup Guides/Special User Roles|Special User Roles]]
* [[Setup Guides/Staff & Admin Setup|Staff & Admin Setup]]
* [[Setup Guides/Tags|Tags]]
* [[Setup Guides/Teacher Settings|Teacher Settings]]
* [[Setup Guides/Volunteer Setup|Volunteer Setup]]

== See also ==

* [[Support instructions]]
* [[Fair/Contest Setup]]
* [[Features]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Feature Setup Wizards

2026-08-05T21:42:25Z

Trent: Instructional guide from Overseer branch 'Feature Setup Wizards' (first-level steps, quality pass)

This page documents the '''Feature Setup Wizards''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Setup Guides =

zFairs will be releaseing additional guided setup wizards for all of our major features and areas of interest within the platform. We'll be adding those initially to this page, as buttons below, but will eventually create a better home for them that will be easy to access and even easier to work with. Thank you for your patience as we go through this transition toward making zFairs easy to use.

== Flow steps (first level) ==

This is a guided questionnaire/setup flow. Below are the '''top-level''' steps. Each step may open settings or follow-up questions inside the product.

; 1. Go In Person / Virtual
: ''(step prompt / choice in product)''
; 2. Showcase
: ''(step prompt / choice in product)''
; 3. Paperwork
: ''(step prompt / choice in product)''
; 4. Judging
: ''(step prompt / choice in product)''
; 5. Judging
: ''(step prompt / choice in product)''
; 6. Page Content
: ''(step prompt / choice in product)''
; 7. Schools & Districts
: ''(step prompt / choice in product)''
; 8. Awards
: ''(step prompt / choice in product)''
; 9. Rules, Guidelines, Requirements & Permissions
: ''(step prompt / choice in product)''
; 10. Theme & Styling
: ''(step prompt / choice in product)''
; 11. Dates & Sessions
: ''(step prompt / choice in product)''
; 12. Schedule
: ''(step prompt / choice in product)''
; 13. Store
: ''(step prompt / choice in product)''
; 14. Participants
: ''(step prompt / choice in product)''
; 15. Judges
: ''(step prompt / choice in product)''
; 16. Entries
: ''(step prompt / choice in product)''
; 17. Teachers
: ''(step prompt / choice in product)''
; 18. Volunteers
: ''(step prompt / choice in product)''
; 19. Staff & Admin Users
: ''(step prompt / choice in product)''
; 20. Contact Us
: ''(step prompt / choice in product)''
; 21. Special User Roles
: ''(step prompt / choice in product)''
; 22. Attendees
: ''(step prompt / choice in product)''
; 23. Sponsors
: ''(step prompt / choice in product)''
; 24. Registration Fees
: ''(step prompt / choice in product)''
; 25. Private Registration
: ''(step prompt / choice in product)''
; 26. Entry Promotion
: ''(step prompt / choice in product)''

== Related search terms ==

Wizards, Setup, Guide, Features, Feature Setup, Feature Configurations,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Getting Started

2026-08-05T21:42:23Z

Trent: Instructional guide from Overseer branch 'Getting Started' (first-level steps, quality pass)

This page documents the '''Getting Started''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Let's get started, don't worry this should be painless and fast. If you don't know something just skip it. Or if you need to change something that can be done later.

== Steps ==

=== 1. Next - Event Country ===

Where in the world is your event hosted?

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/New Site Setup v1.1

2026-08-05T21:42:17Z

Trent: Instructional guide from Overseer branch 'New Site Setup v1.1' (first-level steps, quality pass)

This page documents the '''New Site Setup v1.1''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Welcome to the zFairs Event Management Platform. ==

We're excited to be partnering with you to help your event be a success. We are committed to providing the best tools, features and support you can find anywhere.

When returning to your site, simply log in to your account using the credentials below:

* Username: '''[key:user-username]'''

* Temporary Password: '''Hello123'''

You can access your individual event site here: '''[key:site-url]'''

== What Event type are you Coordinating? ==

== Steps ==

=== 1. Science Fair ===

= =

=== 2. History Day ===

''No additional text on this step.''

=== 3. Invention Convention ===

= Are you afiliated with The Henry Ford Invention Conventions? =

If you or an event you feed into is an affiliate with The Henry Ford Invention Conventions then we recommend you select Yes.

=== 4. Reflections ===

''Opens related settings / config group in the product.''

=== 5. Film Festival ===

''Opens related settings / config group in the product.''

=== 6. Other ===

''Opens related settings / config group in the product.''

=== 7. Categories? ===

= Does your Event use Categories? =

Categories define the different areas or topics your Entries fall into. They can be as broad or as specific as you like and zFairs supports up to three layers of Categories via the use of Sub-Categories and Sub-Sub-Categories with each of them being configurable to apply to all Categories above them or specific to one.

NOTE: Categories are separate from divisions or grade / age related differentiators and should only cover the general topics of the entries. Divisions can be configured and used in conjunction with Categories for additional organizing options.

=== 8. Paperwork? ===

= Do you collect Paperwork or Forms from your Participants? =

Paperwork and Forms can be anything from Parent/Guardian Permission Slips to detailed and in depth forms needing appropriate signatures and data. If you want to collect a file(s) from participants and have the ability to review or assign others to review that file prior to approving the participant for judging then you should say yes to this question.

=== 9. Judged? ===

= Is your event Judged? =

=== 10. Showcase? ===

= Would you like to enable your Virtual Showcase? =

This feature is included with every zFairs License. It can be turned on/off at any time and access can be limited or opened up to whomever you choose. You also have control over what shows on the showcase, including being able to hide entire entries from the showcase if desired.

== ==

=== 11. Fees? ===

= Do you charge Participant Registration Fees? =

Fees can be assigned for each Participant registering or for each Entry being registered. If you have Team Entries, the first Participant to register and subsequently create the team entry will be charged the Entry Fee. Participants creating a duplicate entry will also be charged the Entry Fee and will need assistance from their Teacher or a Staff / Admin user to get linked up with the correct Entry and have the assigned fee removed.

=== 12. Late Fee? ===

= Do you charge Late Fees after a specified deadline? =

=== 13. Store? ===

= Would you like to sell items in a Store? =

Using zFairs means you always have a Digital Storefront at your fingertips. Store features include Coupons, Invoicing, Participant vs Non-Participant item filtering, Sizes, Attendance Fees and more.

=== 14. Card Parment? ===

= Do you want to accept Credit & Debit Card payments? =

Where you are planning on collecting fees and/or selling items in a store, accepting Card Payments makes things super easy.

There are two options for Card Payments, zFairs can collect them or you can create an account with Stripe and have the funds go straight to you after linking that account to your zFairs site.

* '''''zFairs''' - When we collect online payments on your behalf there is a 5% + $0.55 charge per transaction. To receive payment from zFairs, once your event is complete, please ensure that you fill out the Payee Tax Information form so we know to whom and where to send funds. Once that is done you can request the payout at any time and we will mail you a check via USPS.

=== 15. Users Type Selection ===

''Opens related settings / config group in the product.''

= Special User Roles =

The above are considered the standard or typical User Roles in zFairs but there are also other Special User Roles that can be assigned to almost any given user. A single registered user, so long as they aren't a Participant, can be assigned multiple Special User Roles as needed. ''NOTE: Only the Judge User Type can be given the Judge Captain special user role.''

* '''''District Coordinator''' - This special role gives the user access to all participants from an assigned district the same as if they were the participant's Teacher user. District Coordinators can also optionally be Teachers and have access to additional participants that are outside their district via their Teacher status. This special role is different from the other special roles in that it is a fully separate User Role that is assigned on the People page with the Change Role option and not via another method.

* '''''Interpreter''' - This special role gives the user access to the Proctor & Interpreter Waiting Room page (where they can see requests for assistance), an optional Waiting Room video conference room and additional meeting controls when inside of an interview room with Participants and/or Judges. Interpreters can also specify the language(s) they are translating for during the event.

* '''''Judge Captain''' - This special role gives Judges access to additional oversight tools for the category or judge circle they are over. They can also be given access to see Other Judge Scores within their category as well as assign category awards for their category.

* '''''Proctor''' - This special role gives the user access to the Proctor & Interpreter page (where they can see requests for assistance), an optional Waiting Room (Proctor & Interpreter video conference room) and additional meeting controls when inside of an interview room with Participants and/or Judges.

* '''''Special Award Judge''' - This special role gives the user the ability to access Special Awards Judge Scheduling where they can indicate available times for Participants to select from or request interviews with Participants during their unscheduled times in a given Event Session.

* '''''SRC/IRB''' - This special role gives the user access to the Paperwork Review process and the ability to see, review, reject or approve Participant paperwork and forms as well as potentially being able to mark Entries as Ready for Review or Approved for Judging.

=== 16. Content? ===

= Content Pages =

Content in zFairs refers to the editable information found on the various pages of your site. These include the Home or Landing pages as well as ones like the About Us, Day of the Fair, or Store pages. Feel free to click on one of the User Role home pages to edit each one or you can find all of them on the Settings page at any time by searching for "Content".

=== 17. Skip To Advanced Setup ===

== '''''Are you sure?''' ==

== This guide should only take maybe 5-10 minutes to complete. ==

Skipping to advanced setup will hide this First Time Setup guide and you will not be able to access it in the future.

=== 18. Invite Staff Users ===

= Don't go it alone =

Running an event by yourself can be difficult at best or downright impossible if the stars aren't aligned perfectly. Fortunately zFairs allows you to have as many Staff and/or Admin users as you need. These user types have more permissions than typical Volunteers, including the ability to see and manage all users, all user information, all judge scores and feedback, access all feature configurations, send bulk emails and give these same permissions to other users. In addition to these, Admin users can setup Credit or Debit card payments to be accepted directly through your event site.

Fill out the information here to invite someone to assist you with this Event

=== 19. Next ===

''No additional text on this step.''

== Related search terms ==

Stickman Stu

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Invention Convention Judging

2026-08-05T21:42:15Z

Trent: Instructional guide from Overseer branch 'Invention Convention Judging' (first-level steps, quality pass)

This page documents the '''Invention Convention Judging''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

'''We will go over how to set up the following:'''

* Adding a Rubric

* Rounds

* Judging Circles

* Create judging circles

* Create judging groups

* Assign projects to judges

* Scoring

* Assign awards

* Promoting

* Set up an event for participants to advance to

* Promote participants

== Steps ==

=== 1. Get Started ===

= Where would you like to go? =

== Related search terms ==

Rounds, Judging Circles, Circles, Scoring, Promoting, Rubric, Create Rubric, Add Rubric, Create Rounds, Assign Projects, Assign Judges, Awards, Promotion, Promote, Score, Judge Group, Group, Judge Groups, Groups, Assign Awards, Assign Award

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/I'm New

2026-08-05T21:42:13Z

Trent: Instructional guide from Overseer branch 'I'm New' (first-level steps, quality pass)

This page documents the '''I'm New''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Welcome to zFairs, ==

The next few pages will walk you through the basics of zFairs and then will give you the chance to explore how
each user type functions.
Click Next on each page to proceed or select from the available options to gain additional information.

== Steps ==

=== 1. Next ===

''No additional text on this step.''

=== 2. Skip Basic Info ===

''No additional text on this step.''

=== 3. zFairs Basics ===

''No additional text on this step.''

=== 4. zFairs Roles ===

''No additional text on this step.''

== Related search terms ==

I'm New, Brand New, Not Sure, Help, Start Here, Learn zFairs, Learn About zFairs, Unsure, Stuck, Grrrrrrr, Arghhhhhh, Gahhhh

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Home Page Content & Setup

2026-08-05T21:42:11Z

Trent: Instructional guide from Overseer branch 'Home Page Content & Setup' (first-level steps, quality pass)

This page documents the '''Home Page Content & Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Home Page Content & Setup ==

Here you can set your events poster, details, and even add pictures to your photo gallery.

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Paperwork & ISEF Forms

2026-08-05T21:42:09Z

Trent: Instructional guide from Overseer branch 'Paperwork & ISEF Forms' (first-level steps, quality pass)

This page documents the '''Paperwork & ISEF Forms''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Do your participants need to upload paperwork or other forms? If so this is a great option.

== Related search terms ==

ISEF Forms, ISEF Paperwork, Paperwork Settings, ISEF Settings, Paperwrok Manager, Papwrok

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Volunteer Setup

2026-08-05T21:42:07Z

Trent: Instructional guide from Overseer branch 'Volunteer Setup' (first-level steps, quality pass)

This page documents the '''Volunteer Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to Volunteer Setup

= Please choose from the options below =

If you aren't familiar with zFairs setup or you want to be guided through configuring what your Volunteers will see during registration please select '''Guided Review of Volunteer Registration'''. This will cover everything that is asked of or shown to your volunteers as they register with helpful guide text along the way.

== Steps ==

=== 1. Guided Review of Volunteer Registration ===

''No additional text on this step.''

=== 2. Volunteer Advanced Settings ===

''Opens related settings / config group in the product.''

== Related search terms ==

Volunteers, Assistants, Interns, Proctors, Moderators, Interpreters, Special Award Judges, Volunteer Custom Questions, Volunteers Custom Questions, Volunteer's Custom Questions, Volunteer Setup, Volunteer Settings,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Teacher Settings

2026-08-05T21:42:06Z

Trent: Instructional guide from Overseer branch 'Teacher Settings' (first-level steps, quality pass)

This page documents the '''Teacher Settings''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to Teacher Setup

= Please choose from the options below =

If you aren't familiar with zFairs setup or you want to be guided through configuring what your Teachers will see during registration please select '''Guided Review of Teacher Registration'''. This will cover everything that is asked of or shown to your teachers as they register with helpful guide text along the way.

== Steps ==

=== 1. Guided Review of Teacher Registration ===

''No additional text on this step.''

=== 2. Teacher Settings ===

''Opens related settings / config group in the product.''

== Related search terms ==

Teachers, Mentors, Adult Sponsors, Teacher Custom Questions, Teachers Custom Questions, Teacher's Custom Questions, Teacher Setup, Teacher Settings, Teacher Configs, Teacher Configurations,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Staff & Admin Setup

2026-08-05T21:42:04Z

Trent: Instructional guide from Overseer branch 'Staff & Admin Setup' (first-level steps, quality pass)

This page documents the '''Staff & Admin Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to Staff & Admin Setup

= Please choose from the options below =

If you aren't familiar with zFairs setup or you want to be guided through configuring what your Staff & Admin users will see during registration please select '''Guided Review of Staff Registration''' (Staff registration is the same as Admin registration and Admins must be registered as a Staff user or another non-participant user type before they can be assigned the Admin role). This will cover everything that is asked of or shown to your Staff Users as they register, with helpful guide text along the way.

== Steps ==

=== 1. Guided Review for Staff Registration ===

''No additional text on this step.''

=== 2. Staff & Admin Settings ===

''Opens related settings / config group in the product.''

== Related search terms ==

Staff Users, Admin Users, Admins, Coordinators, Owners, Super Users, Staff & Admin Setup, Staff & Admin Settings, Staff and Admin Setup, Staff and Admin Settings,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/SRC & IRB Setup - No Paperwork

2026-08-05T21:42:03Z

Trent: Instructional guide from Overseer branch 'SRC & IRB Setup - No Paperwork' (first-level steps, quality pass)

This page documents the '''SRC & IRB Setup - No Paperwork''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Oops... =

It looks like you don't have any Paperwork Management Features enabled. Let's start there first.

== Steps ==

=== 1. Enable Paperwork Manager ===

''No additional text on this step.''

=== 2. Nevermind ===

''Navigates to: /''

== Related search terms ==

SRC Members, IRB Members, School IRB, ISEF Paperwork, ISEF Approvals, State SRC, Regional SRC, Local SRC, Scientific Review Committee Members, Scientific Research Committee Members, Internal Review Board Members, Internal Research Board Members,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Special Awards Judge

2026-08-05T21:42:01Z

Trent: Instructional guide from Overseer branch 'Special Awards Judge' (first-level steps, quality pass)

This page documents the '''Special Awards Judge''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Special Award Judges have the ability to access Special Awards Judge Scheduling where they can input available times participants can select from to be judged. These judges can also request interviews with participants during their unscheduled times during the event session.

Click the button below for an explanation of the different tabs on the Interview Schedule screen.

== Steps ==

=== 1. Interview Schedule ===

= Interview Schedule =

=== Virtual Room Tab ===

* Enter the name of your virtual room.

* Enter the 4-8 digit PIN for your virtual room.

=== Award Judge's Schedule Tab ===

* See the interviews that have been scheduled.

* Click the trash can icon to remove the interview.

* Click the TV icon to join the interview

* Click the copy icon to copy the meeting link.

=== Schedule Interview Tab ===

* Click on the schedule icon next to the Project ID to view their schedule.

* Click Request Interview to send a request to the student.

* The student will then schedule the interview during the Special Award Judge's available times.

To get started, click on the "Interview Schedule" menu at the top of the screen.

== Related search terms ==

Special Award Judges, Special Award Interview, Request Interview, Schedule Interview

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Send Email

2026-08-05T21:42:00Z

Trent: Instructional guide from Overseer branch 'Send Email' (first-level steps, quality pass)

This page documents the '''Send Email''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Send an email to students, teachers, volunteers, or staff. Make sure these settings are enabled.

== Steps ==

=== 1. Send Email ===

''Navigates to: /app/emailTool''

== Related search terms ==

Send, Email, Message, Send Message, Contact, Teacher, Student, Judge, Volunteer, Staff, Parent, Contact Teacher, Contact Student, Contact Judge, Contact Volunteer, Contact Parents, Contact Staff, Contact Teachers, Contact Students, Contact Judges, Contact Volunteers, Message Teacher, Message Student, Message Judge, Message Volunteer, Message Parents, Message Staff, Message Teachers, Message Students, Message Judges, Message Volunteers, Email Teacher, Email Student, Email Judge, Email Volunteer, Email Parents, Email Staff, Email Teachers, Email Students, Email Judges, Email Volunteers, Missing Student Fees, Outstanding Invoice

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Restore Deleted Users & Entries

2026-08-05T21:41:58Z

Trent: Instructional guide from Overseer branch 'Restore Deleted Users & Entries' (first-level steps, quality pass)

This page documents the '''Restore Deleted Users & Entries''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Click the button below to see a list of deleted users & entries. To restore the account, click manage next to the user's name, and then click "Restore Account".

== Related search terms ==

Recover Account, Recover Profile, Restore Account, Restore Profile, Restore Student, Recover Student, Deleted Student, Deleted Account, Deleted Profile, Removed

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Reports

2026-08-05T21:41:56Z

Trent: Instructional guide from Overseer branch 'Reports' (first-level steps, quality pass)

This page documents the '''Reports''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

zFairs has a robust Report Viewer that allows you to run all sorts of data reports, and then export them as an Excel spreadsheet or a PDF. To access the Report Viewer, click on the Staff drop-down menu at the top of the page, and then click "Report Viewer". If you have used zFairs for previous events, you can also view reports from those events by clicking on the [Year] Contest Report Viewer options at the bottom of the Staff drop-down menu.

Once you have the Report Viewer open, skins give you the ability to customize reports after you generate them. You are able to sort columns, remove unwanted columns, or filter based on information in the report. To learn more about skins, click the button below! You can also click "Common Reports" button to see frequently used reports along with a description of what they show.

== Steps ==

=== 1. Common Reports ===

= Common Reports =

Here is a list of some common reports that many find helpful! If you have any other questions about reports, please reach out to us at Support@zfairs.com.

* '''"Details" Reports (Student Details Full, Judge's Detail, Detail - Teacher, Detail - Attendee, Detail - Volunteer)''': These reports will show everyone who has registered for an account in each role, along with all of the information they provided during registration.

* '''Online Judging Score Totals''': This report provides an easy way to see score totals from judging at a glance.

* '''Table Label''': Print out labels to go on the table with the Participant's Name, Project ID, and Category.

* '''Project Abstract''' Generate a pdf with each project's abstract on it's own page. Note: This will only show Abstracts that were entered in the "Project Abstract" field on the Entry tab of a Participant's profile, it will '''NOT''' show any Abstracts that were uploaded through paperwork.

* '''Full Awards Program''' After you have assigned all of your awards within zFairs, this report will show all of the awards that were assigned, and who received them.

=== 2. Skins ===

= Skins =

Skins allow you to create different versions of the same report. You can hide columns you don't want to see, re-order the columns, change the name of columns, choose a column to sort the report by, and add filters to only show specific data in the report. To create a skin, follow these steps:

* Open the Report Viewer and run the report you want to see.

* Click on the palette icon in the top-right next to the star.

* Click "+ New Skin"

* Enter a name for the Skin

Here is a description of what each of the columns mean when creating a skin:

* '''Visible''': To hide a column, uncheck the box next to the column you would like to hide on the report

* '''Display Name''': Changing this name will change the header of the column on the report

* '''Order''': This will change the order of the columns on the report. The column with the lowest number will show furthest to the left, and the highest will show furthest to the right.

* '''Sort''': This allows you to sort the entire report by a specific column. To sort by a column, choose either "Asc" or "Desc" in the sort column.

* '''Sort Order''': If you want to sort by multiple columns, you can decide which the order of columns it will sort by. For example, if you want to sort a report by school first, then by last name within the school, you would set the "School" column with sort order "1", then the "Last Name" column with sort order "2"

After you have made those changes, you can filter the report by a specific column by scrolling to the bottom of the page, and clicking "Add Filter". Add the parameters for the filter, and the report will only show lines that meet the requirements you set.

Save the skin, and you are ready to go! The next time you run the report, it will add a tab for the skin that you created.

You can also click the link below to watch a video that gives more information on skins.

[https://youtube.com/shorts/l_CaRk3JloI?feature=share How to create skins]

== Related search terms ==

Report, Report Viewer, Data, Information, Export, Spreadsheet, PDF

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Refresh Event

2026-08-05T21:41:55Z

Trent: Instructional guide from Overseer branch 'Refresh Event' (first-level steps, quality pass)

This page documents the '''Refresh Event''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Refreshing/Archiving Your Event ==

=== Welcome Back to zFairs! We hope your last event was a sucess! ===

'''Ready to refresh and reset your event?''' Here are a couple suggestions of how to have a successful refresh:
Wait until July 1 to refresh. We take snapshots of every event on July 1st. We have systems in place to restore events, but this just makes viewing your data reports easier.

It is always a good idea to take a quick look at what you have set up currently to make sure it meets your needs for the upcoming event.

If you have any questions don't hesitate to reach out by emailing '''Support@zFairs.com'''. Thank you for partnering with us! We look forward to assisting you with another awesome event.

== Steps ==

=== 1. Next ===

''No additional text on this step.''

=== 2. Payout Available ===

''Navigates to: /Payout.aspx''

=== 3. Next ===

''No additional text on this step.''

== Related search terms ==

Refresh Your Event, Refresh Event, Refresh Site, Refresh Your Site, Prepare for Next Event, Renew Your Event, Renew Event, Renew Site, Renew Your Site, Archive, Archive Event, Archive Your Event, Clear Event, How To

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Recommended Judging Flow

2026-08-05T21:41:53Z

Trent: Instructional guide from Overseer branch 'Recommended Judging Flow' (first-level steps, quality pass)

This page documents the '''Recommended Judging Flow''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Ideal for events that judges will go out and judge the projects, and then come back as a group to identify the awards.

== Steps ==

=== 1. Setup ===

Getting your event ready for judging can be very stressful, following this guide should greatly reduce that stress.

* Generate & Print '''Table Printouts''' report. This report generates a page for each entry, it is ordered by project Id. Layout your event in the order that these pages are printed, this makes it easy for judges, participants, and anyone else to find an entry.

* Generate & Print '''Category Judging Sheet'''. This report is divided into categories all being sorted the same way the Table Printouts report is sorted. You will give your category captains their category page(s) from this report.

== Related search terms ==

Judges, Judghing, juging, results, award, awards, certificate, certificates, assignment, assignments, score, scores, missing,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Randomize Entry Numbers

2026-08-05T21:41:52Z

Trent: Instructional guide from Overseer branch 'Randomize Entry Numbers' (first-level steps, quality pass)

This page documents the '''Randomize Entry Numbers''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

This will randomize the numbers included in Project IDs for all projects. It will not affect any other part of the Project ID. For example, if you have your Project IDs set up to use the format "Category Abbreviation - Grade - Number", the Category Abbreviation and Grade will not be affected, only the number. Also important to note, this will randomize the number for '''all''' projects.

== Steps ==

=== 1. Randomize Entry IDs ===

=== You have successfully randomized your Entry IDs! ===

== Related search terms ==

Shuffle Entry ID, Change Project ID, Shuffle Project ID, Change Project Number, Shuffle Project Number, Update Project ID, Update Project Number, Update Entry ID, Update Entry Number

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Renumber Entries / Projects

2026-08-05T21:41:50Z

Trent: Instructional guide from Overseer branch 'Renumber Entries / Projects' (first-level steps, quality pass)

This page documents the '''Renumber Entries / Projects''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Renumber Entries =

Renumbering entries will re-assign project numbers to all projects, based on the Project Format ID you set below. zFairs will use this format when re-assigning Project IDs.

Click one of the options below to re-assign Entry Numbers. Here is the difference:

* Renumber: Re-assign Entry IDs based on the order entries were registered. This is helpful if you have removed Entries/Projects, so there are gaps in the Entry IDs.

* Randomize Entry Numbers: This will randomize the numbers included in Project IDs for all projects. It will not affect any other part of the Project ID. For example, if you have your Project IDs set up to use the format "Category Abbreviation - Grade - Number", the Category Abbreviation and Grade will not be affected, only the number. Also important to note, this will randomize the number for '''all''' projects.

== Steps ==

=== 1. Renumber ===

Your entry/project ids have been reset and if you have entries they have been renumbered from the begining.

=== 2. Renumber Only Approved Entries ===

Your entry/project ids have been reset and if you have entries they have been renumbered from the begining.

Not approved entries have a default project id of {x}

=== 3. Randomize Entry Numbers ===

= Randomize Entry Numbers =

This will randomize the numbers included in Project IDs for all projects. It will not affect any other part of the Project ID. For example, if you have your Project IDs set up to use the format "Category Abbreviation - Grade - Number", the Category Abbreviation and Grade will not be affected, only the number. Also important to note, this will randomize the number for '''all''' projects.

== Related search terms ==

Renumber, number, reset project numbers, reset entry numbers,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Tags

2026-08-05T21:41:49Z

Trent: Instructional guide from Overseer branch 'Tags' (first-level steps, quality pass)

This page documents the '''Tags''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

You can create new tags, tag people/projects individually, or tag people/projects in bulk. Click the buttons below for instructions.

== Steps ==

=== 1. Create New Tags ===

=== How to create new tags: ===

* Go to the Staff drop-down menu and click Tags. (Or Click the button below)

* Click the add button.

* Choose if this tag is meant for a person or a project.

* Click Save

=== 2. Add Tags Individually ===

=== How to add tags ===

'''If you want to add tags to one person/project:'''

* Go to the People Menu at the top. (Or click the button below)

* Find the person you would like to tag and click on the icon to the left of their name.

* Click Tags.

* Select the tags you would like to add.

=== 3. Bulk Tag ===

=== There are two ways to tag multiple people/projects at the same time (bulk tag). ===

'''Option 1'''

* Go to the People menu at the top. (Or click the button below)

* Click Select in the top-right.

* Check the boxes next to the people you would like to tag.

* Click Bulk Tag.

* Add the Tags you would like.

'''Option 2:'''

* Go to the Staff drop-down at the top and click Tags. (Or click the button below)

* Click Bulk Tag.

* Select the tag you would like to use.

* List all of the Project IDs you would like to tag. Project IDs can be separated by spaces, commas, or entered on their own lines.

== Related search terms ==

Tag, Bulk Tag, Create Tag, Create Tags, Add Tag, Add Tags, Tag Project, Tag Projects, Tag Person, Tag People, Tag Student, Tag Students, Tag Participant, Tag Participants, Tag Teacher, Tag Teachers, Tag Judge, Tag Judges, Tag Volunteer, Tag Volunteers, New Tag, New Tags

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Create Rubric

2026-08-05T21:41:47Z

Trent: Instructional guide from Overseer branch 'Create Rubric' (first-level steps, quality pass)

This page documents the '''Create Rubric''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Create a Rubric =

* Enter the Rubric Name

* Select if it is the default Rubric

* Add the Rubric to Categories it will be used for. You can leave the Categories blank.

* Click Save

'''The rubric has now been created, and you can start adding the Judging Categories.'''

* Click Add Judging Category

* Enter the Name of the Category, the Weight, and if it only applies to team projects

'''Now that the Judging Categories are created, add the assessments to each category.'''

* Click Add Assessment

* Enter the information for the assessment

* Click Save

Click the button below to get started creating a Rubric. This can also be found by going to the Judging drop-down menu > Setup > Rubric tab > Create a New Rubric.

== Steps ==

=== 1. Create Rubric ===

''Navigates to: /app/judging/setup/rubric''

== Related search terms ==

New Rubric, Create Rubric, How to Create Rubric, How to Edit Rubric

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Create Auto Tags

2026-08-05T21:41:45Z

Trent: Instructional guide from Overseer branch 'Create Auto Tags' (first-level steps, quality pass)

This page documents the '''Create Auto Tags''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Auto-Tags =

=== What are Auto-Tags? ===

Auto-Tags are people or project tags that are added automatically to a person/project. You can select the criteria for the Auto-Tag, and zFairs will automatically apply this tag to any person/project that meets the criteria.

You will not be able to manually tag a person/project with an Auto-Tag. You can remove the tag, but it will be re-added after about 30 minutes.

=== How to create Auto-Tags ===

* Go to the '''Staff drop-down menu > Tags '''(Or click the '''Create Auto-Tags '''button below)

* Click '''Add'''

* Select '''Auto''' from the Type drop-down

* Enter the name, color, and notes for the Auto-Tag click '''Save'''

* Use the Auto Tag Settings section to select the Criteria for the tag

* Click '''Save'''

== Steps ==

=== 1. Create Auto-Tags ===

''Navigates to: /App/tags''

== Related search terms ==

Auto Tags, Auto, Automatic Tag, Automatic Tags, People Tags, Project Tags, People Tag, Project Tag, New Auto-Tag, New Auto Tag, New Person Tag, New Project Tag, New People Tag

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Judge Captains

2026-08-05T21:41:44Z

Trent: Instructional guide from Overseer branch 'Judge Captains' (first-level steps, quality pass)

This page documents the '''Judge Captains''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Judge Captains have access to additional oversight tools for the category or judge circle they are over. They can also be given access to see Other Judge Scores within their category as well as assign category awards for their category.

To assign someone to be a Judge Captain, have them register as a Judge and then a Staff or Admin user needs to do one of the following:

* '''For Regular Judging'''

* Navigate to Judging -> Category Chairs / Captains

* For one or more of the Categories listed, click Add Captain

* Assign the Captain and Division as appropriate

* Click Save

* '''For Circle Judging'''

* Navigate to Judging -> Circle Setup & Management

* Navigate to Judge Groups

* Edit or Create a Judging Group

* Assign the Captain to the First Position in the Judge Group

Assigned Judge Captains will see their menu change to show Judging as a drop down instead of a single click Go to Online Judging. In that drop down they will find the additional tools you have enabled for them to view.

If you are a Judge Captain, you can click the buttons below for further instructions on the additional pages you have access to within zFairs.

== Steps ==

=== 1. Captain Portal ===

= Captain Portal =

In the Captain Portal, you can see all of the judges in your designated categories, and you can assign them projects.

To assign projects to a judge:

* Click the Judging drop-down menu and open '''Captain Portal'''

* Click '''+ Add Assignment'''

* Select the Project, Session, and Judge, then click '''Save'''

=== 2. Assign Awards ===

= Assign Awards =

As a Judge Captain, you will be able to assign awards to projects within the categories you are assigned. Here's how to assign the awards:

* Click on the Judging drop-down menu and open '''Assign Awards'''

* Use the options on the pop-up box to filter which projects you would like to see

* Find the project you would like to assign an award to and click on it

* Select which award you would like to assign to the project

=== 3. Judging Results Reviewer ===

= Judging Results Reviewer =

The Judging Results Reviewer will allow you to see the total scores for each of the projects. To view the scores:

* Click the Judging drop-down menu and open '''Judging Results Reviewer'''

* Click '''View Results''' for the round you would like to see the scores for

* Go to the '''Projects tab''' to see the scores for each project, or the '''Judges tab''' to see the scores each judge submitted

* You can use the filter drop-down, project search, or score drop-down to change the projects or the sort order on this page

For an explanation of how each score (Average Score, Adjusted Score, Average Z-Score) is calculated, you can follow this link - [https://wiki.zfairs.com/index.php?title=Scoring#z-Score Scoring Wiki]

=== 4. Virtual Judging Dashboard & Tools ===

= Virtual Judging Dashboard & Tools =

On this screen, you can view all of the projects and judges in your assigned categories. Here is a description of what you can find on each tab:

* '''Active Users''': All users who are currently logged in will show on this tab. You can see their basic information, and the link to their meeting room if your event is virtual.

* '''Projects''': Every project in your assigned category will show here, with a separate '''Active Projects''' section that will show those that are currently logged in.

* '''Judges''': All judges in your assigned category will show here. Click on their names to log them out of their account, or reload their page.

* '''Rounds''': View each round in your event, which will show all of the judging assignments, and a status for if the assignment has been completed yet or not.

== Related search terms ==

Judge, Captains, Judge Captains, Leader, Judge Leader, First Judge, Judge Chair, Captians, Judge Captians, Jugde, Jugde Captians

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Judge Setup

2026-08-05T21:41:42Z

Trent: Instructional guide from Overseer branch 'Judge Setup' (first-level steps, quality pass)

This page documents the '''Judge Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to Judge Setup

= Please choose from the options below =

If you aren't familiar with zFairs setup or you want to be guided through configuring what your Participants will see during registration please select Guided Review of Judge Registration. This will cover everything that is asked of or shown to your judges as they register with helpful guide text along the way.

== Steps ==

=== 1. Guided Review of Judge Registration ===

''No additional text on this step.''

=== 2. Judge Settings ===

''Opens related settings / config group in the product.''

== Related search terms ==

Judges, Judge Settings, Judge Custom Text, Judge Custom Questions, Judges Custom Questions, Judges Custom Text

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Judging Settings

2026-08-05T21:41:38Z

Trent: Instructional guide from Overseer branch 'Judging Settings' (first-level steps, quality pass)

This page documents the '''Judging Settings''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to the Judging Settings branch

= You currently have Virtual Judging Enabled =

We can '''Review Your Virtual Judging''' setup together, Switch to '''In Person Judging''' or see a list of A'''ll Judging Settings'''

Select below where you'd like to go next

== Steps ==

=== 1. Review Judging Setup ===

Sincerest Apologies,

= Guided Judging Setup Review is under construction =

Please check back later today or tomorrow and be aware that this may take more time than initially anticipated.

=== 2. Switch to In Person ===

= Making this change will cause your page to refresh =

This is just to make sure we don't get you into any confusing scenarios where zFairs may still be thinking that you haven't fully switched over yet.

= Click Next to proceed =

=== 3. Judging Settings ===

''Opens related settings / config group in the product.''

=== 4. Go To Dashboard ===

''Navigates to: /app/judging/dashboard''

=== 5. Exit ===

''No additional text on this step.''

=== 6. Judging Advanced Setup ===

''Opens related settings / config group in the product.''

== Related search terms ==

Online Judging, Review Projects, Rubrics, Rounds, Auto Assign, Assign Judges, Judging Assignments, Judging Setup, Judging Settings, Judging Configs, Judging,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Judging Feedback Manager

2026-08-05T21:41:32Z

Trent: Instructional guide from Overseer branch 'Judging Feedback Manager' (first-level steps, quality pass)

This page documents the '''Judging Feedback Manager''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Review and send feedback to students, parents, and/or teachers.

== Review Feedback ==

* Go to the Judging Menu > Judging Feedback Manager

* Click the orange "Review" button next to the project ID. (Note: The list is organized so feedback that needs to be reviewed is moved to the top)

* Review the feedback

* If changes need to be made before sending the feedback, type the new feedback in the "Revised Comments" section. This will be sent instead of the original comments

* If no changes need to be made, simply click save

* If you don't want this feedback to be sent to the student, check the box labeled "Do not share these comments"

= Send Feedback =

* Click "Open Send Feedback Instructions"

* Enter the Subject and Message you would like to send

* Check the box if you would only like to send reviewed feedback

* Select which Entry Types, Divisions, and Rounds you would like to send Feedback for

* Choose who you are sending the feedback to

* Click "Preview Feedback" to see the emails that will be sent

* When you are ready, click "Send Feedback Now"

== Steps ==

=== 1. Judging Feedback Manager ===

''Navigates to: /app/judgingFeedback''

== Related search terms ==

Feedback, Send Feedback, Manage Feedback, Student Feedback, Project Feedback, Feedback to Parents, Feedback Email, How to feedback

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Judging Circles

2026-08-05T21:41:30Z

Trent: Instructional guide from Overseer branch 'Judging Circles' (first-level steps, quality pass)

This page documents the '''Judging Circles''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

'''Add Judging Circles'''

* Click Generate Circles for the round you would like to create the Judging Circles for

* Enter the name prefix, the number of judges, and the number of projects per circle

* Click Generate Circles

'''Add Judge Groups'''

* Go to the Judge Groups tab

* Click Add Judge Group

* Enter the information for the Judge Group and Add Judges

'''Assign Entries to Circles'''

* Go to Judging Assignments Tab

* Stay on the Entries Tab

* Click on the icon next to the entry you would like to add to a circle, and select which circle you would like to add it to

'''Assign Judge Groups to Circles'''

* Go to the Circles tab

* Click the edit icon on the circle

* Select the Judge Group to assign to the Circle

Click the button below to start creating your judging circles. This can also be found by going to the Judging drop-down > Circle Setup and Management.

== Steps ==

=== 1. Create Judging Circles ===

''Navigates to: /app/judgingcircles''

== Related search terms ==

Circle, Judge Circle, Judge Group

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Showcase Setup

2026-08-05T21:41:29Z

Trent: Instructional guide from Overseer branch 'Showcase Setup' (first-level steps, quality pass)

This page documents the '''Showcase Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to the Showcase Settings branch

= Your Showcase is OFF =

We can '''Review your Showcase''' setup together, '''Turn it On''', or see a list of all '''Showcase Settings'''.

== Steps ==

=== 1. Review Showcase Setup ===

Sincerest Apologies,

= Guided Showcase Setup Review is under construction =

Please check back later today or tomorrow and be aware that this may take more time than initially anticipated.

=== 2. Turn On My Showcase ===

= Making this change will cause your page to refresh =

This is just to make sure we don't get you into any confusing scenarios where zFairs may still be thinking that you haven't fully switched over yet.

= Click Next to proceed =

=== 3. Settings ===

== Related search terms ==

Showcase, Display, Open house, Showcase Settings, Showcase Setup, Virtual Showcase, Digital Display, Virtual Display, Digital Open House, Virtual Open House,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/School Affiliations

2026-08-05T21:41:27Z

Trent: Instructional guide from Overseer branch 'School Affiliations' (first-level steps, quality pass)

This page documents the '''School Affiliations''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Set up school affiliations to allow schools to pay an affiliation fee. This can be used if you want to charge schools a flat fee to participate in the event, and decide how many students from each school can participate.

''' There are 3 steps for setting up school affiliations:'''

* Turn on the School - Use School Affiliate Flow setting

* Set up Affiliation Fee as a store item

* Create Affiliation records for each school

== Steps ==

=== 1. Get Started ===

= Modify School Affiliation Settings =

Once you have turned on the setting, click one of the buttons below to continue:

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Registration Windows

2026-08-05T21:41:26Z

Trent: Instructional guide from Overseer branch 'Registration Windows' (first-level steps, quality pass)

This page documents the '''Registration Windows''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

'''Set dates and times for when registration is open for Judges, Volunteers, Teachers, or Non-Participant Attendees. '''

* Click on the '''Staff '''Drop-down Menu

* Go to '''Settings'''

* '''Search for "Flex"''' in the search bar

* Click on '''Flex Flow Instructions Manager'''

* Click '''Add'''

'''Fill in the information on the Editor'''

* '''Name '''- We suggest setting the name as "[Type of account] Registration" (Ex. Judge Registration). This name will show at the top of the page if someone tries to register before registration is open or after it has closed

* '''System Flow - '''This is the type of account you are setting the registration window for - Judge, Volunteer, Teacher, Attendee (Non Participant). '''Note: '''Participant registration is managed through all settings)

* '''Click Save'''

* '''Registration Open At '''- This is the date and time the specified type of user can begin registering.

* '''Not Opened Message '''- Click "Edit Page" to customize the message that is shown to the user if they try to register before registration is open.

* '''Registration Closes At '''- This is the date and time registration closes for the specifed type of user.

* '''Registration Window Passed Message '''- Click "Edit Page" to customize the message that is shown to the user if they try to register after registration has closed.

* '''Click Save and close the window.'''

Click the button below to go to All Settings.

== Steps ==

=== 1. All Settings ===

''Navigates to: /app/setup''

== Related search terms ==

Registration, How to registration dates, registration date, registration time, open registration, close registration, judge registration, Volunteer registration, teacher registration, Attendee Registration,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Registration Setup

2026-08-05T21:41:24Z

Trent: Instructional guide from Overseer branch 'Registration Setup' (first-level steps, quality pass)

This page documents the '''Registration Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Registration Setup ==

This will guide you through setting up registration for different users of your event page. We will take you through a few steps to ensure you get your registrations set up correctly for your event.

== Steps ==

=== 1. Next ===

== Enable Users for Registration ==

To set up your registration correctly for your event, you will need to enable the types of people who will need to register for your event. The main types of users who need to register are participants, judges, and staff.
If you are managing a school event, you will need to enable teachers to register.
Volunteers should register especially if you need to assign them special roles such as interpreter, special awards judge, etc., which will grant them special access to the website.

== Related search terms ==

Register, Registration, Create Account, Sign Up, Registration Settings, Registration Setup, Register User Settings, Register User Setup, User Registration Setup, User Registration Settings,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Registration Links

2026-08-05T21:41:23Z

Trent: Instructional guide from Overseer branch 'Registration Links' (first-level steps, quality pass)

This page documents the '''Registration Links''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Registration Links ==

Here is a list of all your registration links. These are already included in the template emails we provide but feel free to include these anywhere else you see fit. We also recommend checking out our Social Media plugs and embed snippets which include these links as well. Best of luck getting everyone registered and let us know if you encounter any hiccups or snags along the way.

'''Participant Registration''' - [key:reg-link-participant]

'''Judge Registration '''- [key:reg-link-judge]

'''Teacher Registration''' - [key:reg-link-teacher]

'''Volunteer Registration''' - [key:reg-link-volunteer]

== Related search terms ==

Registration Links, Create Account Links, New User Links, Register,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Participant Setup

2026-08-05T21:41:21Z

Trent: Instructional guide from Overseer branch 'Participant Setup' (first-level steps, quality pass)

This page documents the '''Participant Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Welcome to Participant Setup

= Please choose from the options below =

If you aren't familiar with zFairs setup or you want to be guided through configuring what youre Participants will see during registration please select '''Guided Review of Participant Registration'''. This will cover everything that is asked of or shown to your participants as they register with helpful guide text along the way.

== Steps ==

=== 1. Guided Review of Participant Registration ===

''No additional text on this step.''

=== 2. Paperwork Setup ===

''No additional text on this step.''

=== 3. Judging Setup ===

''No additional text on this step.''

=== 4. Judging Setup ===

''No additional text on this step.''

=== 5. Participant Settings ===

''Opens related settings / config group in the product.''

== Related search terms ==

Students, Participants, Teams, Entry, Entries, Participant Custom Questions, Participants Custom Questions, Participant's Custom Questions, Student Custom Questions, Students Custom Questions, Student's Custom Questions,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Participant Emails

2026-08-05T21:41:20Z

Trent: Instructional guide from Overseer branch 'Participant Emails' (first-level steps, quality pass)

This page documents the '''Participant Emails''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

== Participant Email Settings ==

Make changes to your settings related to participant emails below.

== Steps ==

=== 1. See Emails Sent To Participants ===

== Automated Emails ==

Here is a list of the emails that are automatically sent to participants, with a description of when they are sent out, and what is in them.

* '''Email Verification''': After a participant enters their email address at the beginning of registration, they are sent a verification email. This email contains a link for them to verify their email address and continue with registration.

* '''Account Completion Reminders''': These emails are sent out if a participant begins registering, but doesn't compelete their registration. They are sent 24 hours, 48 hours, and 1 week after the account was started.

* '''Post Registration''': This serves as a confirmation that the account has been completed. It will contain an overview of the personal information and entry information that they entered.

* '''Hold Harmless/Media Release Forms''': If you are using zFairs ability to send a Hold Harmless and/or Media Release forms, these will be sent to parents once registration is complete. These emails contain a link that parents will click on to sign the forms.

* '''List of Required Forms''': If you have the setting "Paperwork - On Participant Registration - Send Email with list of Required Forms" turned on, participants will receive an email once they have completed registration. This email will include a list of forms that are required for their project.

* '''Paperwork Approval Notification''': If you are using Custom Forms to manage your paperwork, participants will receive a notification when the status of one of their forms has changed.

* '''Promotion Emails''': If participants are being promoted or advanced from one zFairs event into your zFairs event, you can turn on the setting "Promoted Entried - Send Welcome Email to Promoted Participants". This will send these participants an email that contains whatever content you set up for "Promoted Entries - Promoted Participants Welcome Email (Content)".

== Manual Emails ==

Here is a list of emails that can be manually sent to participants through zFairs.

* '''Paperwork Nags''': These emails are sent when the "Send Reminder" button is clicked at the bottom of the Paperwork Review page by a Staff/Admin user. This email contains a reminder for any required forms that have not been uploaded yet.

* '''Individual Emails from the People Page''': Staff/Admin users can send emails to participants by navigating to the People page, clicking on a participant's name, and clicking "Email". This will allow you to type an email to send to the participant through zFairs.

* '''Bulk Emails''': Staff/Admin Users can send Bulk Emails to all participants by navigating to the "Staff" drop-down menu, then "Email - Participants, Teachers, Volunteers, or Staff".

Note: Emails sent from the People page or the Bulk Mailer can also be sent as text messages with the SMS add-on. Contact zFairs for a quote or any questions.

== Related search terms ==

Registration Email, Feedback Email, Custom Question, Parent Email, Feedback, Scores, Include Scores, Email Title, Registration Complete, Participant Email, Participant, Participant Scores, Student Scores, Post Registration, Post-Registration

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Fair Results

2026-08-05T21:41:18Z

Trent: Instructional guide from Overseer branch 'Fair Results' (first-level steps, quality pass)

This page documents the '''Fair Results''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Use these settings to manage your fair results.

== Related search terms ==

Results, Public Results, Fair Results, Post Results, Post Awards, View Awards, View Results, Results Date, Results Page, Results Text

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Exhibitor Registration

2026-08-05T21:41:16Z

Trent: Instructional guide from Overseer branch 'Exhibitor Registration' (first-level steps, quality pass)

This page documents the '''Exhibitor Registration''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

If you would like to have exhibitors at your event, zFairs can handle it! Through our Flex Flows, users other than the standard zFairs roles (Students, Teachers, Judges, Volunteers, Staff, and Admins) can register. We have a template for an Exhibitor Flex Flow you can use! If there are other user types you would like to allow to register for your event, let us know and we can help you set them up!

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Enable Video Upload

2026-08-05T21:41:15Z

Trent: Instructional guide from Overseer branch 'Enable Video Upload' (first-level steps, quality pass)

This page documents the '''Enable Video Upload''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Turn on video upload for your event! =

=== What is video upload? ===

The video upload feature in zFairs allows participants to upload video files directly to their zFairs profile. This means that participants will not need to save their videos on another platform (i.e. Google, OneDrive, Dropbox, etc.) and provide a link to them, which often leads to sharing permission issues, causing unnecessary frustration. For National History Day Events, you can allow participants in the Documentary and/or Performance category to upload their videos.

=== How is video upload used? ===

Once you enable video upload using the buttons below, a new field will appear on the "Entry" tab of participant profiles. This field allows for MP4 files up to 1 GB in size.
''

=== Use the buttons below to enable video upload for Documentaries, Performances, or both. ===

== Steps ==

=== 1. Documentary ===

= Video Upload has been enabled for Documentaries! =

Students will now have a field to upload a video when they select the Documentary category, whether it is an individual or group. You may now close this window.

=== 2. Performance ===

= Video Upload has been enabled for Performances! =

Students will now have a field to upload a video when they select the Performance category, whether it is an individual or group. You may now close this window.

=== 3. Both ===

= Video Upload has been enabled for Documentaries and Performances! =

Students will now have a field to upload a video when they select either of these categories. You may now close this window.

== Related search terms ==

Upload Video, Upload Documentary, Upload Performance, Documentary, Performance, Video Uploading, Uploading Documentary, Uploading Performance, MP4, Upload Entry, Enable Video Upload, Enable Video, Add Video Upload, Add-on Video Upload

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Custom Entry Types

2026-08-05T21:41:13Z

Trent: Instructional guide from Overseer branch 'Custom Entry Types' (first-level steps, quality pass)

This page documents the '''Custom Entry Types''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

The Entry Types feature allows you to create different types of entries for your event. Each entry type you configure can have its own Project ID format, Description, Number of Allowed Entries of this type, Fee, Whether or Not Paperwork needs submitted, Whether or Not it uses the ISEF Wizard, Forms and Categories. This is the master on and off for this feature and Entry Type sub-features will not work if this config is disabled.

Entry Types is a unique feature in that it is either on or off and then all of the other sub-features for this feature are found inside other features, with the one exception of Allowing Multiple Entries.

The main things to be aware of are:

* '''''Entry Type Manager'''

* Start here once you've enabled this feature so you can set up and configure the Types of Entries participants are allowed to submit.

* This is found under the Staff menu dropdown when this feature is enabled. You will need to refresh the page to see it if you just recently turned on this feature.

* '''''Paperwork Manager'''

* This feature is separate from Entry Types but once Entry Types are enabled you can configure your forms to be specific to the entries you have configured. This will make it so that form only shows up for the applicable Entry Type and is hidden from other entry types.

* '''''Registration'''

* This is also a completely separate feature but once you have enabled Entry Types, Participants will see the options to submit the various entry types during registration.

* '''''Multiple Entries'''

* This is a sub-feature of Entry Types and allows participants to submit as many Entries of any given type based on what you have configured for those entries.

* When this is enabled, participants will have a different Entry Tab in their Profile where they will need to select which project they want to work with before they can then go in and edit the information for that project or upload paperwork for that project.

== Steps ==

=== 1. Enable Custom Entry Types ===

== Related search terms ==

Custom Entry Type, Multiple Entry, Multiple Entries, Entries, Entry, Paperwork Manager, Paperwork settings, Paperwork configuration, Type of Entries, Type of entry, Multiple entry types, number of entries, entry tab

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Custom Forms

2026-08-05T21:41:12Z

Trent: Instructional guide from Overseer branch 'Custom Forms' (first-level steps, quality pass)

This page documents the '''Custom Forms''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

Custom Forms allow you to create unique paperwork flows for your users and specify what you want them to upload. Forms can be required or hidden based on answers to customizable questions, Grade Level, Category, or Entry Type. This feature is intended to improve on all previous paperwork management tools and will replace any previously used systems. If you have any questions, please reach out to Support@zFairs.com for more information.

== Related search terms ==

Customize Forms, require forms, custom paperwork, paperwork, form settings, paperwork settings, require form, require paperwork, required paperwork, required form, hide form, skip form, skip paperwork, hide paperwork

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Awards Setup

2026-08-05T21:41:10Z

Trent: Instructional guide from Overseer branch 'Awards Setup' (first-level steps, quality pass)

This page documents the '''Awards Setup''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= zFairs has two kinds of awards, Category Awards and Special Awards. =

Read On to learn more about each one.

* '''''Category Awards''' - Think of these as First Place, Second Place, Third Place etc... Any one Entry can only receive a single Category Award and it is awarded within the Entry's Category. That being said you can assign multiple firsts even in the same category. If you do it this way you can think of them as more First Prize (instead of First Place), Second Prize, etc...

* '''''Special Awards''' - These are used to represent any and all other kinds of awards in zFairs. They can be a Best in Show award or awarded by an Outside Sponsor or Organization. You can assign as many special awards to any given Entry as you would like.

== Steps ==

=== 1. Back to Setup Wizards ===

''No additional text on this step.''

== Related search terms ==

Category Awards, Special Awards, Prizes,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Assign Projects to Judges

2026-08-05T21:41:08Z

Trent: Instructional guide from Overseer branch 'Assign Projects to Judges' (first-level steps, quality pass)

This page documents the '''Assign Projects to Judges''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

You can assign judges the projects they will be judging. You can either manually assign the projects to the judges, or save time by using the Auto Assign Judges feature. If you choose to Auto Assign Judges, you can still make manual changes after the assignments have been made. Select whether you would like to assign judges manually or automatically below.

== Steps ==

=== 1. Assign Manually ===

=== Assign Judges Manually ===

* Go to the '''Judging drop-down menu > Setup '''(Or click the button below)

* Click on the '''Rounds tab''' at the top of the page

* Click on the the '''"Eye" '''icon for the Round you would like to assign judges

* You can either select the '''Projects '''tab to view a list of Projects, or the '''Judges '''tab to view a list of Judges

* If you are on the '''Projects '''tab, click on the person icon with a plus next to it, and select the judge you would like to assign to the project

* If you are on the '''Judges''' tab, click the box icon, and select the project you would like to assign to the judge

=== 2. Auto-Assign ===

=== Auto-Assign Judges ===

* Go to the '''Judging drop-down menu > Setup '''(Or click the button below)

* Click on the '''Rounds tab''' at the top of the page

* Click on the the '''"Eye" '''icon for the Round you would like to assign judges

* Go to the '''Auto Assign Judges''' tab

* Fill in all information on the '''Auto Assign Judges '''Page (See descriptions of each below)

* '''Judge Pool: '''Select if you would like to assign All Judges, Judges that have Checked In, or Active Judges

* '''Judge Session: '''This will assign Judges based on the Session they said they were available to judge during registration. If you do not have separate sessions set up for your event, leave this as All.

* '''Judges For Each Project: '''Specify how many Judges will be assigned to each project

* '''Max Projects Per Judge: '''Specify the max number of projects a single judge will be assigned

* '''Judges Project Mix: "'''Single Category (Mixed Avoid)" will attempt to only assign judges projects from a single category. If there aren't enough judges, then judges will receive projects from other categories, as well. "Single Category (No Mixed)" will only assign judges projects from a single category, so if you don't have enough judges, some projects may end up with fewer judges than others. "Mixed Categories" will assign judges projects from multiple categories.

* '''Division: '''Select which division you would like to assign judges for. If you do not have separate Divisions set up for your event, leave this as All.

* '''Respect Judges Preferences: '''Check this box if you would like to only assign judges projects from the categories they selected during registration. If you check this box and don't have enough judges in each category, some projects may end up with fewer judges than others.

* '''Respect Judges Sessions: '''Check this box if you would like to only assign judges projects during the sessions they selected during registration.

* '''Assign Judges to a group of size: '''These judges will all be assinged the same projects and work together. Default is 1, judges will all be assigned their own list of assignments. Group size larger then 1 will only respect the category preferneces of one of the judges at random.

* After you selected all of your preferences for assigning judges, click '''Assign Judges'''.

You can now go to the '''Projects '''or '''Judges '''tab to view the assignments that were made, and make any desired changes.

== Related search terms ==

Assign Judges, Judging Assignment, Project Assignment, Assigning Judges, How to Assign Judges, How to Assign Projects, Auto Assign Judges, Auto Assign Projects

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Account Recovery

2026-08-05T21:41:06Z

Trent: Instructional guide from Overseer branch 'Account Recovery' (first-level steps, quality pass)

This page documents the '''Account Recovery''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Forgot your Username or Password? =

No worries at all, we can get you straightened out in a jiffy. Click '''Next''' below to begin recovering account information.

== Video ==

This flow includes a video path: <code>https://youtu.be/QAS8TfsqS0s</code>

== Steps ==

=== 1. Next ===

''Navigates to: /?login=1&forgot=1''

== Related search terms ==

Password Recovery, Username Recovery, Recover Username, Recover Password, Forgot Username, Forgot Password, Can't Login, Login Help, Can't Register, Old User, Previous User,

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Create Quick Access Keys - Start

2026-08-05T21:41:05Z

Trent: Instructional guide from Overseer branch 'Create Quick Access Keys - Start' (first-level steps, quality pass)

This page documents the '''Create Quick Access Keys - Start''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= What are Quick Access Keys? =

Quick Access Keys are used to log in instead of a username/password. Once users are assigned a Quick Access Key, a link and QR code are created and connected to their account. By clicking the link or scanning the QR code, they will be signed into their account without needing to enter their username/password. After Quick Access Keys have been assigned, the link and QR code can be found for judges in the "Judge's Detail" report. The QR code will also be found on the Check-In page by clicking the icon next to their name. This is helpful on the day of your event as users are checking in, a staff member can open the QR code for them to scan, in case they have forgotten their username or password. You can also send their link through the Bulk Mailer. To send the link, include $SIGNINTOKEN$ in the email, and it will be replaced by their unique link.

In order to create Quick Access Keys, the following setting must be enabled.

== Steps ==

=== 1. Next ===

== Which users would you like to create Quick Access Keys for? ==

== Related search terms ==

Assign Quick Access Keys, Generate Quick Access Keys, Quick Access Key, Quick Access Code, Generate Code, Assign Code

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Entry Promotion

2026-08-05T21:41:03Z

Trent: Instructional guide from Overseer branch 'Entry Promotion' (first-level steps, quality pass)

This page documents the '''Entry Promotion''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

=== Which event are you? ===

If you are needing to advance participants from your site to another site, please select '''Source Event'''.

If you are going to be receiving participants from another site into your site, please select '''Target Event'''.

== Steps ==

=== 1. Source Event ===

= Source Event =

Promoting Entries from one Event to the next is super easy. Click below to find step by step instructions and easy access to the various aspects of Promoting or Advancing Entries.

=== 2. Target Event ===

= Target Event =

Promoting Entries from one Event to the next is super easy. First, make sure the setting below is enabled. This will allow for participants to be promoted to your site.

Now, you can click below to find step by step instructions and easy access to the various aspects of receiving promoted entries.

=== 3. Promote Students ===

= Promoting Participants =

Follow these step by step instructions to have a sucessful experence with your promotion:

* Click the '''Next''' button below

* Select the '''Fair to Advance to''' from the dropdown list of linked events

* Select the '''Minimum Award to Advance''' (this just limits who will be included in the promotion if wanted. You'll be individually selecting who you want to promote in a future step)

* '''Map the Categories''' from Your Event (categories on the left) to the Categories in the linked event (categories in the dropdown)

* This is where it can get a little tricky if you don't use the same categories. Do the best you can and if you have questions you can reach out to the linked event's coordinator. They can also always adjust things on their end if needed but this can also be time consuming if it is needed for all the Students you promote

* '''Map the Custom Questions''' (many of these likely won't map over and that is perfectly fine but if something does line up then feel free to map it over)

* '''Check / Select''' all of the Students you would like to promote (this list will be reduced based on your previous selection in the Minimum Award to Advance field)

* Click '''Advance Selected Projects'''

=== 4. Back to Setup Wizards ===

''No additional text on this step.''

== Related search terms ==

Promotion, Promoting, Entry Promotion, Entry Promoting, Promote Students, Promote Participants, Promote Teachers, Promotion Prep, Prepping for Promotion, Advance Entry

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Guided Review - Showcase

2026-08-05T21:41:02Z

Trent: Instructional guide from Overseer branch 'Guided Review - Showcase' (first-level steps, quality pass)

This page documents the '''Guided Review - Showcase''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Welcome to the zFairs Guided Review for your Showcase =

This should go pretty quick and will give you the option to set up the Showcase for your event by just answering some questions as we ask them. The goal is to make it so you never need to look at another Showcase config again and we can just run through this quick conversation any time you need to adjust things. Let us know what you think and don't hold back on the good, the bad or the ugly. We can take it... Well I can. I'm not so sure about the others but I'll be sure to give them a hug if they need it. Virtual hugs are the best kind of almost hugs. Please send all feedback via email to Support@zfairs.com. Thank you.

Things to Know Before You Start
When selecting the Most True statement be sure to read them all before making a selection.

When provided the option for answering Yes/No/Skip, know that the Yes and No options are often (almost always) tied to configuration adjustments. If you aren't sure and don't want to make any changes select Skip to leave things however they currently are.

We'll try to provide context in all cases so you are informed about the decisions you are making. Check the small text for additional information and details.

== Flow steps (first level) ==

This is a guided questionnaire/setup flow. Below are the '''top-level''' steps. Each step may open settings or follow-up questions inside the product.

; 1. Next
: ''(step prompt / choice in product)''
; 2. Exit
: ''(step prompt / choice in product)''
; 3. Exit
: ''(step prompt / choice in product)''
; 4. I want to...
: Select the Most True statement for your Event You can always come back and adjust things later. That being said, please be aware that choices you make here will change settings rel
; 5. Review who has Access?
: Review who has Access to see the Showcase? Typically, fully registered and signed in users, of any role, have access to view the Showcase when it is on. That being said you have op
; 6. GR Showcase - Outliers
: Review who has Access to see the Showcase? Typically, fully registered and signed in users, of any role, have access to view the Showcase when it is on. That being said you have op
; 7. Review what Entry Information Shows?
: Would you like to review the Information about Entries found on the Showcase? This information includes things like Custom Entry Questions & Responses, Entry Description or Plan, V
; 8. Review what Participant Info shows on Showcase?
: Review Participant info Displayed on Showcase? This will include Participant Name, Profile Image and School Name as well as wether or not you want to use Profile Images as the Entr
; 9. GR Showcase - Complete
: You have Completed the Guided Showcase Review Do you feel it? The contentment of checking one more thing off the list of running a highly successful event? Doesn't it feel sweet?

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Guided Review - Judging

2026-08-05T21:41:00Z

Trent: Instructional guide from Overseer branch 'Guided Review - Judging' (first-level steps, quality pass)

This page documents the '''Guided Review - Judging''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Welcome to the zFairs Guided Review for Judging =

This should go pretty quick and will give you the option to set up judging for your event by just answering some questions as we ask them. The goal is to make it so you never need to look at another judging config again and we can just run through this quick conversation any time you need to adjust things. Let us know what you think and don't hold back on the good, the bad or the ugly. Please send all feedback via email to Support@zfairs.com. Thank you.

Things to Know Before You Start
When selecting the Most True statement be sure to read them all before making a selection.

We'll try to provide context in all cases so you are informed about the decisions you are making. Check the small text for additional information and details.

Please Be Aware, as you answer Yes or No we will be making changes to your site and adjusting settings to match what you are telling us. The only options that are guaranteed to never change anything are Exit and Skip. You can always come back and re-adjust at any time but we want you to be fully aware of what is going on as you continue through this Guided Review.

Click Next to get started

== Flow steps (first level) ==

This is a guided questionnaire/setup flow. Below are the '''top-level''' steps. Each step may open settings or follow-up questions inside the product.

; 1. Next
: ''(step prompt / choice in product)''
; 2. Exit
: ''(step prompt / choice in product)''
; 3. Exit
: ''(step prompt / choice in product)''
; 4. I want to...
: Select the Most True statement for your event You can always come back and adjust things later. That being said, please be aware that each of the choices you make here, everytime y
; 5. Judges will Meet...
: Select the Most True statement for your event You can always come back and adjust things later. That being said, please be aware that each of the choices you make here, everytime y
; 6. Judges will...
: Select the Most True statement for your event You can always come back and adjust things later. That being said, please be aware that each of the choices you make here, everytime y
; 7. Judges should see...
: Select the Most True statement for your event You can always come back and adjust things later. That being said, please be aware that each of the choices you make here, everytime y
; 8. Judges should see...
: Select the Most True statement for your event You can always come back and adjust things later. That being said, please be aware that each of the choices you make here, everytime y
; 9. Edit the Landing Page?
: Adjust what shows on the Online Judging landing page? This is the page you see when you click on Judging > Judging or that Judges See when they login and click on Go To Online Judg
; 10. Search Entries?
: Should Judges be able to Search for an Entry in Online Judging? Giving them access to search for entries in Online Judging means they can potentially score any entry they have acce
; 11. Hide Entries?
: Should entries ever be Auto Hidden in Online Judging? Auto hiding entries can lead to confusion when something isn't showing in the list that you or others believe should be but ca
; 12. Scoring Page?
: Adjust what Judges See on the Rubric / Scoring page? There are a wide variety of things we can hide or show for each Entry when judges go in to view it and give it a score. If you'
; 13. Virtual?
: Are your Judges interviewing Participants In Person, Virtually or a Hybrid of Both? zFairs offers Virtual Interview rooms that can be turned on or off as needed without really impa
; 14. Caucusing?
: Are Awards for your event based directly on Judge scores or do you use Caucusing to determine winners? Most of our events assign awards based on Judge Scores and this is the route
; 15. Outlier
: ''(step prompt / choice in product)''
; 16. Review Rubrics?
: Would you like to review the Rubrics you have set up for this event?
; 17. Review Rounds?
: Would you like to review the Rounds you have set up for this event?
; 18. Feedback?
: Do you want to be able to send Feedback to Participants after Judging has concluded? Feedback can include or not include a variety of information ranging from the actual scores giv
; 19. Complete
: You've Completed this Guided Review! Thank you for running through this with me. Hopefully you found it useful. If you ever need to change anything in the future let me know. We ca

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Guided Review - Volunteer Registration

2026-08-05T21:40:59Z

Trent: Instructional guide from Overseer branch 'Guided Review - Volunteer Registration' (first-level steps, quality pass)

This page documents the '''Guided Review - Volunteer Registration''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Guided Review for '''Volunteer Registration''' =

This should go pretty quick and will give you the option to configure Volunteer Registration for your event by just answering some questions as we ask them. The goal is to make it so you never need to look at another Registration config again and we can just run through this quick conversation any time you need to adjust things. Let us know what you think and don't hold back on the good, the bad or the ugly. We can take it... Well I can. I'm not so sure about the others but I'll be sure to give them a hug if they need it. Virtual hugs are the best kind of almost hugs. Please send all feedback via email to Support@zfairs.com. Thank you.

Things to Know Before You Start
When selecting the Most True statement be sure to read them all before making a selection.

When provided the option for answering Yes/No/Skip, know that the Yes and No options are often (almost always) tied to configuration adjustments. If you aren't sure and don't want to make any changes select Skip to leave things however they currently are.

We'll try to provide context in all cases so you are informed about the decisions you are making. Check the small text for additional information and details.

== Flow steps (first level) ==

This is a guided questionnaire/setup flow. Below are the '''top-level''' steps. Each step may open settings or follow-up questions inside the product.

; 1. Next
: ''(step prompt / choice in product)''
; 2. See Registration Configs Instead
: ''(step prompt / choice in product)''
; 3. Exit
: ''Navigates to: /''
; 4. I want to...
: Guided Review for Volunteer Registration Select the Most True statement for your Event You can always come back and adjust things later. That being said, please be aware that choic
; 5. Volunteers?
: Does your event have Volunteers? Volunteers are flexible non-participant users that can be utilized for a variety of things. By themselves they don't really have access to anything
; 6. Review Collected Volunteer Information?
: Would you like to review the information collected about Volunteers? This will be information such as their Address, Gender, Race, Ethnicity, etc...
; 7. Volunteer Employment Info?
: Review questions asked about Volunteer Employment? This will include things like their Employer Name, a Work Phone Number, Job Title, etc...
; 8. Volunteer Page Flow?
: Review the Volunteer Registration page flow? This will walk you through modifying the Content on each of the various pages that Volunteers see during registration.
; 9. After Registration
: ''(step prompt / choice in product)''
; 10. Volunteer Registration Complete
: Volunteer Registration Review is Complete That's the end of the Registration Settings that apply to Volunteers. Select from the options below for where to go next.

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]

Setup Guides/Guided Review - Teacher Registration

2026-08-05T21:40:57Z

Trent: Instructional guide from Overseer branch 'Guided Review - Teacher Registration' (first-level steps, quality pass)

This page documents the '''Guided Review - Teacher Registration''' instructional flow in the zFairs setup assistant.

{{Note|Synced from Overseer instructional branch content. UI labels and menu paths can change; use product search if a button name differs.}}

== Overview ==

= Guided Review for '''Teacher Registration''' =

This should go pretty quick and will give you the option to configure Teacher Registration for your event by just answering some questions as we ask them. The goal is to make it so you never need to look at another Registration config again and we can just run through this quick conversation any time you need to adjust things. Let us know what you think and don't hold back on the good, the bad or the ugly. We can take it... Well I can. I'm not so sure about the others but I'll be sure to give them a hug if they need it. Virtual hugs are the best kind of almost hugs. Please send all feedback via email to Support@zfairs.com. Thank you.

Things to Know Before You Start
When selecting the Most True statement be sure to read them all before making a selection.

When provided the option for answering Yes/No/Skip, know that the Yes and No options are often (almost always) tied to configuration adjustments. If you aren't sure and don't want to make any changes select Skip to leave things however they currently are.

We'll try to provide context in all cases so you are informed about the decisions you are making. Check the small text for additional information and details.

== Flow steps (first level) ==

This is a guided questionnaire/setup flow. Below are the '''top-level''' steps. Each step may open settings or follow-up questions inside the product.

; 1. Next
: ''(step prompt / choice in product)''
; 2. See Registration Configs Instead
: ''(step prompt / choice in product)''
; 3. Exit
: ''Navigates to: /''
; 4. I want to...
: Guided Review for Teacher Registration Select the Most True statement for your Event You can always come back and adjust things later. That being said, please be aware that choices
; 5. Teachers?
: Does your Event have Teachers? Teacher Users in zFairs are users who have access to and can assist Participants with anything they need. Teachers typically see all information asso
; 6. Review Collected Teacher Information?
: Would you like to review the information collected about Teachers? This will be information such as their Address, Gender, Race, Ethnicity, etc...
; 7. Teacher Employment Info?
: Review questions asked about Teacher Employment? This will include things like their Employer Name, a Work Phone Number, Job Title, etc...
; 8. Teacher Page Flow?
: Review the Teacher Registration page flow? This will walk you through modifying the Content on each of the various pages that Teachers see during registration.
; 9. Teacher Outliers
: ''(step prompt / choice in product)''
; 10. After Registration
: ''(step prompt / choice in product)''
; 11. Teacher Registration Complete
: Teacher Registration Review is Complete That's the end of the Registration Settings that apply to Teachers. Select from the options below for where to go next.

== See also ==

* [[Setup Guides]] — hub for instructional flows
* [[Support instructions]]
* [[Fair/Contest Setup]]

[[Category:Setup Guides]]
[[Category:Instructional]]